Highly Organized Administrative Professional
2 days ago
Executive Assistant to Managing Director
At our company, we are seeking a highly skilled Executive Assistant to support the Board of Directors and work closely with the Managing Director. The ideal candidate will be a highly organized, confident, and experienced individual with a passion for excellence and helping others to be effective.
Key Responsibilities- Comprehensive and proactive diary and email inbox management
- Set priorities and plans, prioritizes and schedules appointments, meetings, and other engagements.
- Optimize time & meetings.
- Conserves time by reading, researching, and routing correspondence. Initiates routine and non-routine correspondence with minimal directions.
- General administrative duties to include filing (paper and electronic), processing expense claims, travel bookings; incoming and outgoing post, archiving etc.
- Researches, captures, and compiles data to prepare presentation materials, spreadsheets and customized reports.
Collaborate with other internal and external stakeholders on cross-functional projects and deadlines.
Board of Directors SupportOrganize travels, coordinate external events and travel & expenses for the Board of Directors.
Provide support in arranging on-site and off-site meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, minute taking etc.
RequirementsThe ideal candidate will have:
- 5+ years experience as an EA
- Highly discreet and confidential
- Considerable experience and success working directly with Senior Executives and key internal / external stakeholders in a fast-paced, high-volume, high-standards global environment
- Be self-motivated, able to deal with ambiguity, change, and demonstrate administrative team leadership skills to provide required support
- Demonstrated proficiency for collaboration, attention to details, and strong organizational skills
- Advanced PC skills, including Word, Excel, and PowerPoint
- Experience with organizing Outlook Calendar/ email inbox management specifically on behalf of others
We offer a competitive salary and benefits package.
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