Office Coordinator Specialist

7 days ago

Galway, Galway, Ireland beBeeCoordinated Full time €28,000 - €40,000
Job Overview

This is a part-time position requiring coordination of general office duties, including monitoring and restocking office supplies.

Key Responsibilities:

  • Coordinate with internal IT departments on upgrades and equipment records.
  • Register new opportunities and jobs on relevant systems and create conflict reports.
  • Support the preparation of Engagement Letters and ensure timely signature and filing.
  • Provide administrative support for local marketing campaigns and advertising initiatives.
  • Manage international fee allocations and update internal systems such as Engage and local agency databases.
  • Proactively manage team contact lists and prioritize workloads.
  • Perform various administrative tasks, including document management and archiving.
  • Attend meetings and participate in discussions as required.
Required Qualifications:
  • Administrative experience or coordination roles.
  • Intermediate Excel and PowerPoint skills.
  • Familiarity with invoicing processes and financial management.
  • Ability to work independently and collaboratively within a team.

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