High-Level Administrative Support Specialist

4 days ago


Galway, Galway, Ireland beBeeAdministrative Full time €40,000 - €50,000
Executive Assistant Role

Job Overview:

This role requires a highly organized and efficient executive assistant to provide administrative support to senior leadership.

  • Manage complex calendars, scheduling meetings, appointments, and follow-ups.
  • Prepare high-quality documentation for presentations and meetings.
  • Respond to emails in a timely manner, ensuring effective communication with stakeholders.
  • Draft professional correspondence as required.
  • Coordinate travel arrangements for senior leaders.
  • Organize high-profile events, including visits from dignitaries and VIPs.
  • Support the planning and execution of ceremonies, including preparing guest lists and managing RSVPs.
  • Provide administrative assistance to senior leaders as needed.

Essential Skills and Qualifications:

  • Exceptional organizational and time management skills.
  • Strong attention to detail and ability to maintain confidentiality.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and SharePoint.
  • Experience with financial and administrative systems.
  • Familiarity with education sector and understanding of higher education landscape.


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