Operations Administrator Assistant

2 weeks ago

Dublin, Dublin City, Ireland beBeeUtilities Full time €32,500

As a Utility and Operations Coordinator, you will play a vital role in ensuring the seamless management of administrative requirements for various utility bodies.

Key Responsibilities:
  • Collaborate with the existing team to administer and track all utility connections (water, communications, ESB, public lighting etc.), liaising with site teams as required.
  • Maintain accurate utility trackers for active construction projects; monitor applications submitted by consultants & metering status, process connection offers by securing signatures, payments and legal agreements, including wayleaves.
  • Submit utility applications as necessary – Liaise with external design teams and internal site teams, complete application forms, compile supporting documentation, monitor progress and finalise contracts.
  • Provide proactive support – plan for new developments by collaborating with site teams to ensure all site start-up administration criteria is met for utilities and third-party requirements.
  • Support HomeBond and road opening licence submissions – compile and upload registration information, review site documentation ahead of submissions, track submissions.
  • Assist with utility billing – register with suppliers, monitor billing, ensure domestic transfer to new account holders. Record usage/commercial data for use in internal reporting.
  • Offer administrative support as required - diary management, arrange meetings, update documents, organise and record folders.
  • Prepare and issue presentations and reports associated with the functions.
  • In periods of high demand, provide support to the closely linked DMS and Fleet and Plant teams with administrative tasks.
  • Carry out miscellaneous reporting, document management, administration support tasks as required.

The ideal candidate will possess:

  • A minimum 2-3 years' experience in an administration role
  • Proven ability to manage high-volume administrative requirements
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
  • Excellent multi-tasking skills in a fast-paced environment where relationships, organisation, and attention to detail are essential
  • Ability to work independently and as part of a team
  • Customer-focused individual with a 'can-do' attitude

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