Staffing Operations Coordinator

1 week ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €32,844
Job Description

Recruitment Support Administrator

This role is an opportunity to join the HR function of a Public Sector client and provide critical support in the recruitment, co-ordination, and operational management of large-scale staffing projects.

The successful candidate will act as a central liaison between multiple stakeholders, ensuring transparent, efficient, and compliant staffing operations.

Key Responsibilities:

  • Manage large-scale recruitment campaigns involving temporary or emergency staffing.
  • Coordinate across multiple agencies and ensure timely onboarding of staff.
  • Support the Recruitment Team/HR with all resourcing requirements.
  • Ensure that all recruitment and selection activities are carried out in a professional and timely manner.
  • Liaise with the HR Business Partner to agree the appropriate recruitment process and method of candidate sourcing/advertising.
  • Ensure job descriptions and application forms are consistent and correctly formatted in a professional manner and review to ensure terms and conditions are appropriate to the role.
  • Agree timelines with the HR Business Partner and advertise the role in line with agreed parameters and be a point of contact for any queries from potential applicants.
  • Screen all applications and prepare a candidate shortlist report & scoresheet for the HR Business Partner/Hiring Manager.
  • Respond to all candidates to advise on the outcome of their application.
  • Plan and schedule interviews in line with agreed timeframes and circulate interview packs to all interview panel members.
  • Track and maintain records and collaborate with Finance and Procurement teams.
  • Manage multiple operational streams simultaneously.

Requirements:

  • 1-2 years' Recruitment/HR Administration experience, ideally with some temporary staffing knowledge/experience.
  • Proven ability to scale recruitment efforts rapidly.
  • Experience engaging with external agencies and senior stakeholders.
  • Background in implementing and maintaining operational processes.
  • Practical experience working with finance and procurement teams and raising purchase orders.
  • Ability to produce and interpret reports.
  • Excellent analytical, administration, and organisation skills.
  • Experience working in a high-volume and fast-paced environment.
  • Strong Microsoft Office skills - Excel, Word, and PowerPoint.
  • Excellent verbal and written communication skills.

Benefits:

This role will be offered as a 6-month contract with an annual salary of €32,844. The ideal candidate will be available for immediate employment.

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