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Office Operations Specialist

3 weeks ago

Dublin, Dublin City, Ireland beBeeCoordination Full time
Facilities and Office Coordinator Job Description

This role is ideal for a highly organized and customer-focused individual who thrives in a dynamic, office-based environment. As a Facilities and Office Coordinator, you will be responsible for ensuring the smooth daily operations of our Dublin locations. This includes conducting regular checks, coordinating maintenance and repairs with suppliers, monitoring inventory, and overseeing the cleaning team to maintain high safety and hygiene standards.

In this varied role, you will also focus on three core areas: Building & Facilities Management, Client Management, and Cross-Departmental Support. You will provide essential support and cover to our front-of-house and mailroom teams, including greeting and managing clients, visitors, and walk-ins as the primary contact. You will handle mailroom duties such as sorting, distributing, and dispatching daily mail, along with managing deliveries, collections, and outbound items.

To succeed in this role, you will need to be comfortable working independently, navigating and remaining calm in pressurised or time-sensitive situations. You should have a natural eye for detail and accuracy, be able to prioritise, schedule, and multitask in a fast-paced environment. You will also need to have excellent written and verbal communication skills and be fluent in English.

We are looking for a candidate with minimum 3 years' administrative experience, preferably with some facilities experience. If you enjoy connecting with people, making them feel comfortable, solving their problems, and handling essential office facilities and administration tasks, this could be a good fit for you.

Key Responsibilities:
  • Conduct regular checks and coordinate maintenance and repairs with suppliers.
  • Monitor and manage inventory.
  • Oversee the cleaning team to maintain high safety and hygiene standards.
  • Provide essential support and cover to front-of-house and mailroom teams.
  • Handle mailroom duties such as sorting, distributing, and dispatching daily mail.


Required Skills and Qualifications:
  • Minimum 3 years' administrative experience.
  • Strong organisational and time management skills.
  • Excellent written and verbal communication skills.
  • Fluent in English.
  • Comfortable working independently and navigating pressurised situations.


Benefits:
  • A dynamic and supportive work environment.
  • A competitive salary depending on experience.
  • Monday to Friday schedule, 8:30 am - 5:00 pm.
  • Fully funded training and development opportunities.