Operational Administrator

2 weeks ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €40,000 - €60,000
Job Description

The Role:

An experienced Office Manager ideally with some previous PA experience, who is organized, efficient, and adaptable.

The successful candidate will have the professional and personal skills to work alongside and communicate with those at all levels both verbally and through written word.

You will oversee the daily operations of the office, ensuring things are run smoothly, proficiently and effectively.

As the main point of contact for staff, third parties and visitors a helpful and friendly manner that retains the company image of professionalism and reliability in the view of staff and customers is essential.

The role will require the need to handle sensitive information, and as such complete confidentiality must be maintained.

Tasks require information to be upheld to high levels of accuracy enabling the confidence of the management team who you will be working with.

Key Responsibilities:

  • FOH/Switchboard Cover
  • Process, track and distribute couriers and registered post
  • Coordinating the shipment of IT equipment.
  • Process documents for counter signatures
  • Assist Co Sec with obtaining signature, arranging notaries and apostilling of documents
  • Assist Senior Management with administrative duties, off site documentation and liaise regarding office improvements and events
  • Supply of Office Consumables
  • Organise internal events
  • Manage Facilities helpdesk tickets on Neurons platform
  • Monitor daily access reports and administer employees/visitors access cards
  • Health & Safety Compliance:
    • DSE
    • Risk Assessments
    • Fire Safety
    • First Aid
    • Manual handling
    • New joiner inductions
  • Furnitures, fixtures, fittings maintenance
  • Maintain a clean office environment
  • Replacement and repair
  • Contract management, review and ensure service levels
  • Create POs to ensure budget in place
  • Office Maintenance:
    • Cleaning
    • Maintenance
    • Confidential waste
    • Stationary
    • Consumables
  • Review and approve invoices related to office spend
  • Liaise with landlord and tenants over building issues/improvements
  • Create and maintain office process and procedures document
  • Projects as required

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