Senior Administrative Assistant

9 hours ago

Dublin, Dublin City, Ireland beBeeAdminSupport Full time €45,000 - €53,000

Our team is seeking an experienced administrative professional to support its busy Housing Team within the Commercial Real Estate Department. This role offers a unique opportunity for a skilled individual to provide comprehensive secretarial and administrative support to a team of partners, associates, and solicitors.

Key Responsibilities
  • Administrative Support: Provide top-notch secretarial and administrative assistance to a team of senior professionals, ensuring seamless day-to-day operations.
  • Document Preparation: Prepare and format legal documents, correspondence, reports, and contracts using digital dictation software.
  • Diary Management: Coordinate and manage diaries for senior team members, scheduling meetings and appointments with ease.
  • Communication Skills: Handle incoming calls, respond to messages, and coordinate follow-ups in a professional and timely manner.
  • Meeting Coordination: Organize internal and external meetings, ensuring accurate scheduling and documentation.
  • File Management: Manage the receipt and distribution of title documents on ATR for financial institutions.
Requirements and Qualifications
  • Experience: At least 3 years' experience in a similar administrative or secretarial role, preferably in a commercial property or conveyancing setting.
  • Technical Skills: High-level proficiency in Microsoft Office Suite (Word, Excel, Outlook), with excellent typing speed (60+ wpm) and strong accuracy.
  • Case Management Systems: Familiarity with legal case management systems (e.g., Partner for Windows, iManage) is a plus.
  • Organizational Skills: Strong organizational and multitasking abilities, with the capacity to work under pressure and meet deadlines.
  • Communication Skills: Excellent written and verbal communication skills, with a professional telephone manner.

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