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Administrative Support Professional
3 weeks ago
This is a challenging opportunity to work as an administrative support professional in our dynamic Campus Management Team.
The ideal candidate will be proactive, flexible, and extremely well organised, with excellent IT skills and the ability to multitask and prioritise tasks effectively.
They will provide administrative support to the onsite team, demonstrate an understanding of service standards and key deliverables, and proactively support and deliver an excellent building and estate service to occupiers and site staff.
Key Responsibilities- Answering telephone enquiries and taking accurate messages
- Dealing with email correspondence and raising Works Orders on our CAFM system
- Occasionally photocopying, scanning, and printing documents for the team
- Collating and binding reports and other documents
- Assisting with inputting and updating property information on our Property Management database
- Dealing with invoicing at first approval level
- Attending management meetings and taking minutes
- Typing letters, reports, and completing mail merges from our database
- Filing and tracking documents on a regular basis
- Completing monthly expenses and receiving and sorting post for the site management team
- Assisting with arranging campus events and collating building energy data
- Liaising with the maintenance team and tenants/contractors under the guidance of the site management team
- Excellent IT skills in Microsoft Office and Excel
- Knowledge of Yardi, Salesforce, and CAFM systems would be an advantage
- Ability to multitask and excellent attention to detail
- Solid database experience
- Excellent organisational skills and ability to prioritise tasks
- Fluent verbal and written communication skills
- Proven customer/client relationship skills
- Confidentiality and discretion are essential
We are an equal opportunity employer committed to creating an inclusive and diverse working environment. We strive to attract, recruit, and retain the best people from the widest possible pool of talent.
Seniority Level and Employment TypeEntry-level position, full-time employment.
Job FunctionAdministrative support.
