Chief Documentation Specialist

6 days ago

Dundalk, Louth, Ireland beBeeDocumentControl Full time €40,000 - €50,000

Documentation Coordinator Role

We're currently recruiting for an exciting opportunity within a leading multinational organization based in Dundalk. This is an excellent position for anyone who is looking to join a company that's one of the best at what they do.

The role plays a critical part in ensuring the smooth and efficient operation of the Engineering department. It provides comprehensive administrative and coordination support, facilitating effective communication, documentation control, and training management within the department.

The ideal candidate will be a detail-oriented and proactive individual capable of managing multiple tasks while maintaining compliance with company procedures and quality standards.

Duties:
  1. Engineering Department Administration: Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.
  2. Procedure Updates: Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
  3. Engineering Document Control: Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with company document control policies.
  4. Requisition and Purchase Order (PO) Administration: Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
  5. Quality Assurance (QA) Document Room Oversight: Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
  6. Meeting Room Coordination: Manage meeting room bookings for contractors and visitors who do not have access to the system, as well as coordinate ad-hoc meeting requests and logistics to support departmental activities.
  7. Engineering Training Coordination: Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.

Education and Experience:

  1. 1+ years of experience in the pharmaceutical or biopharmaceutical industry preferred.
  2. Leaving Certificate (or equivalent secondary education qualification) is required.
  3. Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control is highly desirable.
  4. Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage.
  5. Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  6. Familiarity with document management systems and electronic quality management systems (eQMS).

If interested in this posting please feel free to contact us for further information.

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