Document Control Specialist

4 days ago

Dundalk, Louth, Ireland beBeeAdministrative Full time €25,000 - €40,000
Job Overview:

We are seeking a skilled Engineering Administrative Assistant to join our team. The successful candidate will be responsible for managing day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.

The ideal candidate will have experience with procurement processes and PO administration, knowledge of quality management systems and regulatory compliance, and the ability to work independently and as part of a team.

In addition, the candidate should have a minimum of 3 years' experience in Document Management activities in Pharma/Biopharma industry and possess a relevant third-level qualification in Engineering, Business Administration, Quality Management, or a related discipline.

  1. Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.
  2. Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
  3. Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with document control policies.
  4. Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
  5. Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
  6. Manage meeting room bookings for contractors and visitors who do not have access to the company's system, as well as coordinate ad hoc meeting requests and logistics to support departmental activities.
  7. Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Key Qualifications:
  • A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline.
  • Preferred Qualifications: Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control.
  • Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage.

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