Senior Administrative Support Professional

5 days ago

Dublin, Dublin City, Ireland beBeeStrategic Full time €58,000 - €62,300

As a strategic support professional, you will play a crucial role in ensuring the smooth operation of our organization's projects and initiatives.

Key Responsibilities
  • Coordinate scheduling and calendar management for senior executives, ensuring seamless communication and timely decision-making.
  • Manage complex communications between upper management and employees, coordinating with internal and external stakeholders on various projects and tasks.
  • Plan and orchestrate work to ensure senior leadership priorities are met, organizational goals are achieved, and best practices are upheld.
  • Arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers.
  • Assist in the development and implementation of marketing and branding strategies that align with organizational objectives.
  • Monitor and follow up on outstanding client payments, issuing copy invoices and billing statements as necessary.
  • Keep track of all payment confirmations and remittances, verifying receipt of payments and communicating with clients regarding their outstanding balances and payment deadlines.
  • Collaborate with sales and service departments to resolve billing disputes and provide excellent customer service.
  • Provide regular status reports to senior leadership on invoice tracking and other administrative tasks.
  • Support the creation of marketing materials, including brochures, flyers, and social media content that promotes organizational brand awareness.
  • Manage and update organizational websites and social media profiles, ensuring consistency and accuracy in messaging.
  • Provide exceptional administrative and management support, including meeting minutes, presentation preparation, spreadsheet creation, and maintenance of administration systems.
Requirements
  • Experience as an administrator or in a related field, preferably in a fast-paced environment.
  • Strong time-management skills and ability to prioritize and coordinate multiple projects simultaneously.
  • Excellent written and verbal communication skills in English, with proficiency in Microsoft Office and other productivity tools.
  • Familiarity with business software and systems, such as Workday, SAP HR, Easy Procurement, Fieldglass, MyIS, Teams events, and Visio, is a plus.

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