Temporary Administrative Professional

1 day ago

Galway, Galway, Ireland beBeeClerical Full time €32,000 - €37,000

Administrative Assistant Opportunity

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Our client seeks an experienced administrative professional to support their team on a full-time, 35 hours per week contract. This temporary position is based at the Racecourse Business Park and will be in place for approximately 3 months.

Key Responsibilities:

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  • Provide administrative support to the SEO team as needed">
  • Prepare HR forms and maintain accurate records">
  • Work effectively in a fast-paced environment and prioritize tasks accordingly">
  • Verify and record invoices for utility bills, agency services, storage, cleaning, and printer expenses on behalf of the Senior Executive Officer">
  • Process orders for janitorial items and oil requests">
  • Perform general administrative duties such as filing, typing, data input, photocopying, scanning, and minute taking as required">
  • Handle inquiries via phone, email, and postal mail, and follow up with relevant stakeholders regarding invoice and service discrepancies">
  • Attend tender viewings with perspective cleaning companies and participate in committee meetings as necessary">
  • Schedule clinics and process claim forms">
  • Issue primary medical certificates to individuals with disabilities and send clinic appointment letters">
  • Maintain an up-to-date client database">
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Requirements:

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  • Proficiency in Microsoft Office, including Word, PowerPoint, and Excel">
  • Previous experience within HSE or a similar field">
  • Strong typing skills are essential; dictaphone typing is desired but not mandatory">
  • Excellent communication, organizational, and presentational skills">
  • Attention to detail, prioritization, and meeting deadlines are crucial">
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For more information, please refer to the job description.

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