Facilities Management Coordinator
4 days ago
Facilitate the smooth operation of facilities management across a growing multi-site organization. Provide administration support as required, ensuring seamless day-to-day operations.
Key Responsibilities
• Oversee facilities management functions, collaborating with the DFO to ensure effective service delivery.
• Administer the Facilities Helpdesk, resolving issues promptly and efficiently.
• Supervise services provided by contractors, reviewing quality and value for money.
• Manage supplier relationships, sourcing competitive quotes.
• Develop and maintain planned maintenance schedules for all Jigsaw premises.
• Collaborate with the Services team on Business Continuity Plans (BCPs).
• Maintain key-holding responsibilities across Jigsaw, responding to alarm activations.
• Support the DFO in opening, refurbishing, or relocating Jigsaw hubs.
• Resolve internal building maintenance issues within scope of competence.
Health and Safety Focus
• Participate in Jigsaw's H&S Steering Group, addressing health and safety concerns at National Office and service level.
• Deliver training and conduct assessments in H&S disciplines to staff, aligning with qualifications.
• Identify, manage, and mitigate premises-related risks through effective risk management.
Liaison and Administration
• Collaborate with the DFO in directing, coordinating, and planning central services at National Office, including reception, security, maintenance, mail, and cleaning.
• Oversee administration paperwork related to facilities management, including documented quotes, purchases orders, and invoices.
• Work with the Finance team to develop and manage the Facilities annual budget.
Required Skills and Qualifications
• A qualification in Facilities Management or a similar discipline is essential.
• Three years' experience managing various tasks with experience supporting a team in a facilities management environment.
• Excellent organizational, analytical, and facilities management skills are required.
• A full clean driving license and computer literacy in MS Word, Excel, PowerPoint, and Outlook are necessary.
• Strong communication skills and ability to work with professionals are essential.
• Passion for young people's mental health and achieving change in Irish society.
Benefits
Jigsaw offers a comprehensive package including defined contribution pension scheme, 10% employer/5% employee contribution, 10% discount on Laya Healthcare, 25 days annual leave, exclusive of public holidays and company days, and comprehensive annual CPD schedule.
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