Office Administrator: Business Operations Specialist

3 days ago

Dublin, Dublin City, Ireland beBeeResponsibility Full time €45,000 - €53,000
Legal Office Manager Job Description

Job Summary:

The Legal Office Manager will oversee the day-to-day operations of the legal office, ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities:

  • Manage accounts, including bank reconciliations and credit control
  • Ensure compliance with Solicitors Accounts Regulations
  • Maintain accurate records and generate reports as required
  • Oversee action required to be taken in respect of aged debt
  • Manage facilities, including office equipment and maintenance contracts
  • Ensure facilities comply with Health & Safety regulations
  • Manage client areas, including reception and meeting rooms
  • Maintain office inventories, including equipment and service provider contact details
  • Order office supplies and manage purchase agreements with external suppliers
  • Allocate work to legal secretaries and executives, and source temporary staff when necessary
  • Manage staff resources, including payroll and supervision of secretarial and administrative staff
  • Recruit, train, and develop secretarial and administrative staff
  • Manage support cover and induction process for new staff
  • Manage information technology, including IT infrastructure and usage policy
  • Manage communications, including internal and external correspondence

Requirements:

  • Minimum 3 years' experience in a similar role
  • Previous experience in a legal practice is desirable but not essential
  • Staff management experience is essential
  • Highly motivated individual with excellent organizational skills
  • Ability to take responsibility and act on own initiative
  • Highly professional approach to work
  • Working knowledge of Microsoft Office and ideally Keyhouse Case Management
  • Capacity to communicate effectively
Why You'll Love This Role:

This role offers a unique opportunity to work in a dynamic legal environment, where you will be responsible for managing the day-to-day operations of our legal office. As a Legal Office Manager, you will have the opportunity to work closely with our team of lawyers and support staff to ensure that our office runs smoothly and efficiently.

You will be responsible for managing accounts, ensuring compliance with regulatory requirements, and maintaining accurate records. You will also be responsible for managing facilities, including office equipment and maintenance contracts, as well as managing client areas, including reception and meeting rooms.

In addition to your core responsibilities, you will also be responsible for recruiting, training, and developing secretarial and administrative staff, as well as managing support cover and induction process for new staff.

If you are a highly motivated individual with excellent organizational skills and a passion for managing people and processes, then this role could be the perfect fit for you.

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