Administrative Professional

4 days ago

Maynooth, Co Kildare, Ireland beBeeAdministrative Full time €22,000 - €35,900
Grade III Administrative Support

We are seeking an experienced administrative professional to join our team as a Grade III Clerical Officer.

Job Description:

As the first point of contact for our office, you will provide front-of-house support and manage correspondence, emails, and telephone calls in a professional manner. You will also provide administrative support across multiple departments and disciplines, maintaining and updating records, databases, and documentation.

Key Responsibilities:

  • Act as the initial point of contact for the office, providing welcoming and supportive assistance to visitors and staff.
  • Manage correspondence, emails, and telephone calls in a timely and efficient manner.
  • Provide administrative support across multiple departments and disciplines, ensuring seamless communication and workflow.
  • Maintain and update records, databases, and documentation, ensuring accuracy and compliance with regulatory requirements.
  • Handle general office duties, including filing, photocopying, and data entry, with a focus on efficiency and productivity.
  • Assist in scheduling meetings, appointments, and managing diaries, ensuring effective use of time and resources.
  • Work efficiently in a fast-paced environment, prioritizing tasks as needed and adapting quickly to changing circumstances.

Requirements:

  • Previous experience in an administrative or clerical role, preferably in a similar setting.
  • Strong proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new software quickly.
  • Excellent multitasking and organisational skills, with the ability to work independently and as part of a team.
  • Strong telephone manner and communication skills, with a focus on customer service and professionalism.
  • Ability to adapt quickly and work across multiple areas simultaneously, with a focus on flexibility and adaptability.
  • High attention to detail and ability to work accurately and efficiently, with minimal errors.

What We Offer:

This is an excellent opportunity for a motivated administrator looking to gain experience in a dynamic and varied role. As a member of our team, you will have the chance to develop your skills and knowledge, working with a supportive and collaborative group of professionals. We offer a competitive salary and benefits package, with opportunities for career advancement and growth.

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