Awards Administrator

Awards Administrator Children’s Books Ireland is seeking an administrator on a part-time fixed-term basis to support the delivery of the KPMG Children's Books Ireland Awards Children’s Books Ireland is seeking a highly organised administrator to join our team on a part-time fixed-term basis to support the delivery of the KPMG Children’s Books Ireland Awards. ABOUT THE ROLEThe Awards Administrator will support all aspects of the delivery of the KPMG Children’s Books Ireland Awards. They will manage all aspects of the administration of the Junior Juries’ programme, from recruiting new groups to sending certificates of completion. This position will involve working closely with colleagues in the areas of communications, media relations and event management. Reporting to the Programme & Events Manager, the Awards Administrator will:Drive recruitment of Junior Juries in schools, libraries and communities, working with a range of partners island-wideMaintain a database of registered groupsManage all communications with Junior Juries including the mailout of resource packs, handling queries, collating scores etcWork with shortlisted artists and Junior Juries to organise artist visits or online workshops between February and May 2026Support the smooth running of KPMG Volunteer Day by organising visits from KPMG staff to schools nationwideWork with external suppliers and Junior Juries to place book orders and ensure distribution to a fixed timelineSelect Junior Jury groups to receive free books and artist eventsContribute to the development of materials in relation to the awards, assisting the Deputy CEOAssist in the coordination of Garda vetting where requiredAssist with the filming of Junior Juries for promotional video to be screened at the awards ceremony and used on social mediaAttend events where required island-wide, including but not limited to the awards ceremonies on February 4th and May 18th 2026Work with the Programme & Events Manager to oversee some elements of the budget in relation to Junior JuriesAssist in the production of reports including statistics for various funders and stakeholdersWork closely with the Communications Manager and Social Media Officer to generate content for various social media platformsFacilitate the evaluation of the Junior Juries’ programme, working closely with the Research & Evaluation OfficerAttend regular meetings with sponsorsREQUIREMENTS:Must be able to confidently carry out the responsibilities outlined above while working independently and as part of a small, creative, fast-paced teamStrong interpersonal skills and the ability to work efficiently with a wide range of partnersMeticulous attention to detailStrong project management, multitasking, and decision-making skillsExcellent digital literacy, with a high level of proficiency in MS Word, Excel, Powerpoint, Outlook and ability to use Dropbox and SlackWorking knowledge of arts in education or experience working with artists or in a school environmentAn understanding of and experience working in the arts or charity sectorsProficiency in the Irish languageDriving licence and access to a vehicle DESIRABLE, BUT NOT ESSENTIAL:Reporting To: Programme & Events Manager Location: First floor, 17 North Great George’s Street, Dublin 1. The successful candidate will have the choice of working fully in person or on a hybrid basis, and will be expected to work from the office at least one day a week.Start date: 7th January 2026Contract duration: January 2026 until the end of May 2026, fixed-term. There may be an option to renew on the same timeline for future years if mutually agreed. Hours of work: 21 hours per week; working hours are flexible between 8 a.m. and 6 p.m. Remuneration/benefits: €17,845.80 per annum or €1,487.15 per month. 5% matching pension contribution from start date. 15 days’ annual leave (pro rata; 6 days over the duration of contract). Ability to work flexibly. Mobile phone allowance of €21 per month and work from home allowance of €3.20 per day provided. Mileage will be paid in line with company policy for approved travel, and all staff who drive for work must have appropriate insurance in place at their own expense.