Accounts Receivable and Billing Assistant

Found in: Talent IE C2 - 2 weeks ago

Dublin, Ireland Orpea Residences Ireland Full time

Title: Accounts Receivable and Billing Assistant

Location: Citywest, Dublin

Reporting to: Accounts Receivable Manager


6 month Fixed term contract

 

The Accounts Receivable and Billing Analyst is a pivotal role within the organisation, responsible for managing accounts receivable day to day processes. Ensuring accurate billing, collection, investigating and resolving any irregularities or enquiries from internal and external customers.


In this role the successful candidate will also be involved in the roll out of a new ERP system and billing processes incl. testing and migrating data to ensure a seamless transition. 


Key Responsibilities:

 

Key responsibilities include, but are not limited to, the following:

 

1.    Invoicing / Credit Control

-         Ensure invoicing of customers / residents and HSE is completed in a timely manner. This includes generation and distribution of invoices and account statements.

-         Conduct regular reconciliations of debtor accounts and resolve billing and transaction discrepancies to ensure account accuracy.

-         Investigating and resolving any irregularities or enquiries from customers and other stakeholders.

-         Collaboration with local nursing home teams to ensure customer account setups are correct for billing and collection (e.g. Contracts are set up correctly, direct debits in place etc)

-         Execute Direct Debit collections and support the follow up of overdue debtor balances.


2.    Other

-         Assisting with the preparation of monthly financial and management reports

-         Maintain proper records of invoices, deposits and all other correspondence regarding debt collection

-         Participate in finance meetings as and when required

-         Support finance related projects including the migration to Navision for billing

-         Participate in data migration activities, ensuring accuracy and integrity of financial master data.

-         Assist in reconciling accounts and resolving discrepancies during the transition period

-         Support the ERP implementation team identify discrepancies and opportunities for improvements to ensure accuracy and streamlining of AR processes.  

Note; The responsibilities may evolve as the implementation progresses, and additional duties may be assigned based on organizational needs.


Education & Experience:

        Bachelor's degree in Accounting, Finance, Business Administration, or related field.

        Prior exposure to ERP systems and billing processes.

        Experience with EPIC CRM, SAGE accounting and Navision, an advantage.

        Efficient in MS office applications, including excel, word, etc. Skills on excel applications such as pivot tables, Vlookup etc. is an advantage


Core Competencies:

        Excellent attention to detail, with an ability and willingness to work in the detail and take a-hands' on approach.

        Analytical, detail-oriented with a focus on accuracy and data integrity

        Proven ability to work independently and as part of a team,

        Excellent interpersonal, communication, time management and presentation skills

        Demonstrates an eagerness to learn, undertake additional responsibilities and adapt to new technologies and processes

        Positive, can-do attitude, displaying a high level of commitment & motivation.

        Highly organised and ability to adapt to quickly changing priorities.

        Demonstrates high levels of personal and professional standards.

        Possesses strong financial acumen.

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