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Administrative Assistant

4 months ago

Dublin, Ireland Cpl Full time

Our client The Land Development Agency (LDA) is a key Government Commercial Semi-State Body that delivers social and affordable housing on State and other lands. It is overseen by an independent board of directors and the Government has committed to providing the LDA with â¬5 billion of capital capacity, which is drawn as required. The LDA is currently advancing work on more than 20 State lands sites, with the capacity to deliver more than 5,000 homes. It is also delivering affordable housing by working with the private sector on an initiative called Project Tosaigh, which will yield a further 5,000 homes. Additionally, the LDA is working on large-scale longer-term strategic areas by master-planning and bringing forward planning applications in locations such as Limerick Colbert Quarter, the Digital Hub in Dublin and Sandy Road in Galway.

LDA Values

At the Land Development Agency, our values are at the heart of everything we do. They are who we are and how we operate. Our core values - Integrity, Collaboration, Results, Sustainability, and Innovation inform our actions, both individually and collaboratively, to achieve our mission to maximise the supply of and social homes on public land in a financially sustainable manner, supporting the creation of thriving communities and deliver ongoing positive social impact.

 The Role

The successful candidate will provide support and administrative assistance to the Public Affairs and Stakeholder Engagement teams within the LDA. This is a great opportunity to work in a new agency, using your creativity and initiative to improve the efficiency and effectiveness of our processes and build excellent relationships, both internally and with external stakeholders.

 This job would suit someone who thrives in a fast-paced dynamic environment, is comfortable managing multiple projects and meeting tight deadlines, with strong communications skills.

Key Responsibilities will include:

  • Provide assistance to the Public Affairs Lead and Stakeholder & Public Engagement Manager
  • Support the development and updating of core project materials including key messages, Q&A, response lines, briefings and presentations, which can be adapted for use across multiple channels and platforms
  •  Support the planning and organisation of meetings, workshops, and focus groups
  • Ensure records are kept up-to-date and reflect latest contact and engagement activities, working with CSES Toolkit Excel Systems and maintaining records for all projects
  • Ensuring LDA policies and procedures are adhered to at all times
  • From time to time the Admin Assistant may be requested to attend and take minutes at meetings
  • Work collaboratively with all LDA staff and project team members
  • Ongoing prioritisation of tasks and workload ensuring deadlines are met and that the work in completed in a timely manner
  • Continuously looking for ways to improve efficiency and effectiveness
  • Maintenance of sensitive and confidential information
  • Develop relationships with internal and external stakeholders
  •  Other tasks as requested by the Public Affairs and Stakeholder Engagement teams
  • Ad hoc support to other departments as required

Knowledge, Skills and Experience:

  • A minimum of 2 years experience working in a similar role
  • Ability to prepare agendas and take minutes for management team meetings and manage and track follow up actions
  • Strong organisational, planning, time management, project management, problem-solving, and anticipatory skills
  • Ability to execute in relatively ambiguous and complex situations, prioritizing actions , work independently, be self-motivated and action oriented
  • Exercises sound judgment, tact, diplomacy, and professionalism
  • Highly organized and detail-oriented
  • Demonstrate a positive can-do attitude, maintain confidentiality, and be an effective team player
  • Strong verbal and written communication skills

To Apply:

The Land Development Agency is an equal opportunities employer.


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