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Sales Account Adminstrator

4 weeks ago

Dublin, Ireland Jacksonstone Recruitment Ltd Full time

Job Ad: Sales Account Administrator

Location: South Dublin , Co. Dublin

Job Type: Full time

We are currently looking for a Sales Account Administrator to join our clients dynamic team. In this role, you will work closely with the Account Manager and Director, acting as the key liaison for all day-to-day team activities. You will have the opportunity to contribute to various aspects of sales, administration, account development, and creative support, while ensuring smooth coordination and communication across the team.

Responsibilities:

Administration:

  • Stock control (under direction)
  • Website maintenance
  • Cross-team support
  • Sales and purchase orders (approval required from Account Manager/Director)
  • Booking couriers and order tracking
  • Basic reporting for the team
  • Facilitating invoice generation via sales and purchase orders
  • Status/pipeline reports for the team
  • ISO policy compliance

Account Development:

  • Collaborating with the Account Manager and Director to achieve account-specific targets
  • Appropriate escalation of issues to the Account Director
  • Proactively identifying merchandise opportunities within accounts
  • CRM maintenance (new contacts, opportunities, sales conversions, quotes, pipeline)
  • Suggesting and organizing external customer meetings

Creative Support:

  • Product awareness
  • Brainstorming new ideas
  • Presentations
  • New product development
  • Brand awareness

Coordination and Reporting to Account Manager/Director:

  • Order management from initial sales order to product delivery
  • Monitoring supplier production and delivery schedules
  • Managing work in progress on all orders
  • Producing order status reports
  • Cross-functional communication (website, design, warehouse, logistics)
  • Preparing and checking invoices, packing lists
  • Specifying artwork/design sheets
  • Problem-solving and issue resolution

Research and Pricing:

  • Researching ideas and customers
  • Sourcing and producing quotes and costings for Account Manager/Director
  • Logistics management and tracking
  • Supplier knowledge and relationship building

Timely Proactive Customer Communication for Account Manager/Director:

  • Follow-ups on artwork, samples, and pre-production approvals
  • Chasing customer POs
  • Providing order status updates (shipping, delivery, delays, shortages, etc.)

Key Requirements:

  • 1-3 years of experience working in a fast-paced office environment
  • Excellent communication skills (both written and verbal)
  • Strong organizational skills and attention to detail
  • Excellent administration and interpersonal skills
  • Positive attitude with a hands-on mentality
  • Excellent IT skills, particularly in Excel and PowerPoint
  • German speaker is a plus but not essential

If you are eager to work in a fast-paced environment with a team-focused mentality, apply today to join our team We look forward to hearing from you.

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