HR & Recruitment Administrator

4 weeks ago

Dublin, Ireland Samsic Facility Ireland Full time

We are looking for a highly organised, proactive, and detail-oriented HR & Recruitment Administrator to support our HR team in attracting, hiring, and onboarding top talent while ensuring smooth HR operations. In this dynamic role, you will manage the recruitment process, assist with HR administration, and contribute to the development of our employer brand.

Key Responsibilities:

Recruitment Support:

  1. End-to-End Recruitment Process: Assist in the full recruitment cycle, from posting job ads and screening CVs to coordinating interviews and finalising candidate offers. Ensure a seamless and efficient process for both candidates and hiring managers.
  2. Candidate Sourcing: Actively source, identify, and engage both active and passive candidates across multiple platforms. Explore innovative sourcing strategies to attract top talent for various roles across all departments.
  3. Coordination & Communication: Schedule interviews, liaise with hiring managers, and manage candidate communications to ensure a positive and smooth experience throughout the recruitment process.
  4. Onboarding Support: Help facilitate the onboarding process, from preparing offer letters and contracts to assisting with induction materials and activities. Ensure a seamless transition for new hires from recruitment to their first day.
  5. Employer Branding: Help strengthen our employer brand by enhancing the candidate experience, attending job fairs or events, and participating in social media campaigns to promote our company culture.
  6. Documentation & Compliance: Maintain up-to-date recruitment documents (e.g., interview notes, offer letters) and ensure compliance with legal right-to-work requirements and other recruitment documentation. Conduct reference checks and verify candidate documentation in line with company policies.
HR Administration:

  1. Employee Records Management: Maintain accurate and up-to-date employee data in the HR system and assist with employee documentation (contracts, policies, compliance records).
  2. Payroll Support: Assist with payroll administration by updating employee records with relevant changes in working hours, benefits, and other related information.
  3. HR Projects & Initiatives: Contribute to ongoing HR projects such as employee engagement, company events, and educational outreach programs.
  4. Administrative Support: Provide general administrative support to the HR department, including assisting with office operations, supply management, and organizing company events.
Recruitment Reporting & Analytics:

  1. Data Tracking: Prepare and maintain recruitment reports and key HR metrics. Support recruitment meetings with accurate and timely data.
  2. Performance Monitoring: Track recruitment performance and key data points to ensure recruitment goals are being met.
Key Skills & Experience:

  1. Experience: Prior experience in a recruitment or HR administrative role, preferably within a fast-paced environment.
  2. Organisational Skills: Excellent organisational and time management skills, with the ability to manage multiple tasks and competing priorities.
  3. HR Knowledge: Understanding of HR policies, procedures, and recruitment best practices, including knowledge of right-to-work requirements and fair employment practices.
  4. Communication Skills: Strong written and verbal communication skills, with the ability to effectively interact with candidates, hiring managers, and employees.
  5. HRIS Proficiency: Experience with Applicant Tracking Systems (ATS) and HR information systems (HRIS).
  6. Attention to Detail: Exceptional attention to detail and a focus on ensuring accuracy in all aspects of the recruitment and HR administration process.
  7. Computer Literacy: Proficiency in Microsoft Office (Excel, Word, etc.).
  8. Languages: Fluency in English is required. Additional languages are a plus but not mandatory.
Desirable Qualities:

  1. Decision-Making: Strong decision-making skills, with the ability to evaluate and assess candidates' suitability for roles.
  2. Team Player: Ability to work collaboratively within the HR team and across departments.
  3. Adaptability: Able to thrive in a dynamic, fast-paced environment while maintaining a positive and professional attitude.
  4. Problem-Solving: A proactive approach to troubleshooting and resolving any recruitment-related challenges.
Why Join Us?

  1. Career Growth: Opportunities for professional development and career progression within the HR team.
  2. Company Culture: Be part of a collaborative, innovative, and supportive workplace environment.
  3. Employee Engagement: Contribute to initiatives that drive employee engagement and satisfaction within the organisation.

Samsic Facility Ireland is an equal-opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace for all employees.

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