Office Administrator

3 weeks ago

Mallow, Cork, Ireland Ascension Executive Recruitment Full time

Job Summary:

We are looking for an organized and efficient Office Administrator to provide essential administrative support to our clients HR team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys handling administrative tasks. HR experience or HR qualifications are not required because it will be a purely administrative role.

Key Responsibilities:

General Administrative Support:

  • Provide administrative support to the HR team, including organizing meetings, scheduling appointments, and managing HR-related documents.
  • Maintain and organize HR files and records, ensuring they are up to date and easily accessible.

Documentation and Data Entry:

  • Assist in preparing, formatting, and maintaining HR documentation such as employee records, new hire paperwork, and training materials.
  • Input and update data in HR systems (e.g., employee information, leave records, etc.).

Meeting and Event Coordination:

  • Schedule and coordinate internal meetings, HR-related events, or employee training sessions.
  • Assist in organizing onboarding and offboarding logistics, such as preparing welcome kits or scheduling exit interviews.

Filing and Record Keeping:

  • Ensure that all employee files (paper and digital) are organized, complete, and compliant with company policies.
  • Ensure HR-related documents are stored securely, in compliance with confidentiality policies and data protection regulations.

General Office Support:

  • Assist with ordering office supplies and maintaining inventory for the HR department.
  • Support HR staff with daily administrative tasks and other ad-hoc duties as required.

Skills & Qualifications:

Education:

High school diploma or equivalent (required).

Experience:

  • Previous experience in an administrative or office support role is preferred.

Skills:

  • Excellent organizational skills with a keen attention to detail.
  • Strong communication skills (both written and verbal).
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to prioritize tasks and manage time effectively in a busy office environment.
  • Ability to maintain confidentiality and handle sensitive information appropriately.

Attributes:

  • Positive, can-do attitude with a willingness to take on new tasks and learn.
  • Confidentiality is an absolute must
  • Professional and approachable demeanor when interacting with staff and external stakeholders.
  • Ability to work independently and as part of a team.

Working Conditions:

  • Standard office hours with occasional overtime as needed.
  • Comfortable office environment with potential for flexible working arrangements
#J-18808-Ljbffr

  • Administrative Support Officer

    2 days ago

    Mallow, Cork, Ireland TTM Healthcare Full time

    We are currently recruiting for Grade III Clerical Officers based in Mallow. As a key member of our team, you will provide general administrative support to various departments within the hospital.Job Summary:To assist in patient registration and scheduling appointmentsProcess and manage medical records, reports, and documentation in line with hospital...

  • Site Administrator

    6 days ago

    Mallow, Cork, Ireland 3D Personnel Full time

    We are seeking a skilled Site Administrator to join our team at 3D Personnel. As a key member of our construction project, you will be responsible for ensuring the smooth operation of our site.Job Description:The successful candidate will have experience in supervision of materials' compliance, general site administration work and assisting engineering...

  • General Administrative Worker

    2 days ago

    Mallow, Cork, Ireland TTM Healthcare Full time

    TTM Healthcare is seeking a skilled Office Coordinator to join our team. The successful candidate will provide administrative support to various departments, including data entry, filing, and correspondence.About the Role:Assist in patient registration and scheduling appointmentsManage medical records, reports, and documentation in line with hospital...

  • HR Administrator

    3 weeks ago

    Mallow, Cork, Ireland SPEEDECK Full time

    As an HR Administrator at Barry Group, Mallow, Co. Cork, you will play a pivotal role in supporting our mission by providing dynamic HR solutions that cater to both current and future needs. Your involvement in all aspects of HR will be instrumental in fostering authentic partnerships within the company, contributing to sustainable business solutions that...

  • HR Administrator

    4 weeks ago

    Mallow, Cork, Ireland SPEEDECK Full time

    As an HR Administrator at Barry Group, Mallow, Co. Cork, you will play a pivotal role in supporting our mission by providing dynamic HR solutions that cater to both current and future needs. Your involvement in all aspects of HR will be instrumental in fostering authentic partnerships within the company, contributing to sustainable business solutions that...

  • HR Administrator

    6 days ago

    Mallow, Cork, Ireland SPEEDECK Full time

    As an HR Administrator at Barry Group, Mallow, Co. Cork, you will play a pivotal role in supporting our mission by providing dynamic HR solutions that cater to both current and future needs. Your involvement in all aspects of HR will be instrumental in fostering authentic partnerships within the company, contributing to sustainable business solutions that...

  • Grade III Clerical Officer

    2 days ago

    Mallow, Cork, Ireland TTM Healthcare Full time

    We are currently recruiting for Grade III Clerical Officers based in Mallow, please see details below,Full time- 35hrs per week (Must be available 5/7, includes weekends and evenings)Hours based on shifts that range between 8am - 8pmTemporary 3 month initial contractPay scale - €16.32 - €25.71 per hour based on previous verified relevant public sector...

  • Administrative HR Generalist

    6 days ago

    Mallow, Cork, Ireland SPEEDECK Full time

    About UsSPEEDECK is a forward-thinking organization that prioritizes innovation and excellence. Our commitment to fostering authentic partnerships within the company empowers our team members to achieve their full potential. As a result, we are seeking an experienced HR Administrator to join our HR team and play a pivotal role in shaping the future of our HR...

  • Office Coordinator

    2 days ago

    Mallow, Cork, Ireland TTM Healthcare Full time

    We are looking for a highly organized and efficient General Administrative Worker to join our team. The successful candidate will be responsible for providing administrative support to various departments, including data entry, filing, and correspondence.Duties and Responsibilities:Assist in patient registration and scheduling appointmentsProcess and manage...

  • Clerical Assistant

    2 days ago

    Mallow, Cork, Ireland TTM Healthcare Full time

    Grade III Clerical Officers play a vital role in ensuring the smooth operation of our hospital's administrative functions. We are seeking an experienced clerical/administrative professional to join our team on a temporary basis.About the Role:Provide administrative support to various departments, including data entry, filing, and correspondenceAssist in...

  • Construction Site Manager

    6 days ago

    Mallow, Cork, Ireland 3D Personnel Full time

    Construction Site Manager required for a long-term residential project in Cork. This is an exciting opportunity to work with a leading main contractor and take on a variety of responsibilities.Responsibilities:Supervise the compliance of materials with relevant building regulationsAssist engineering staff with general site administration tasksEnsure service...

  • Document Controller

    6 days ago

    Mallow, Cork, Ireland 3D Personnel Full time

    Site Admin/ Document Controller/Ass Site ManagerLocation: Mallow, CorkProject Type: Long term residential projectCompany: Leading Main ContractorSalary: Up to €50K + Package DOEDuties:Supervision of materials' complianceGeneral Site Administration work and assisting engineering staffService connectionsOffice management and administration, procurement and...

  • Senior QS Professional

    1 day ago

    Mallow, Cork, Ireland RT Full time

    About the Role:We are seeking an experienced Senior Quantity Surveyor to join our team in North Cork at our head office.The ideal candidate will have a strong understanding of construction methodologies, cost management, and contract administration.Key Responsibilities:QS experience in a consultancy service/project management focused company.Lead and manage...

  • Mid-Senior Quantity Surveyor

    1 day ago

    Mallow, Cork, Ireland RT Full time

    About the Job:This position is based in North Cork at our head office and involves leading the quantity surveying function across multiple projects.The ideal candidate will have a strong understanding of construction methodologies, cost management, and contract administration, as well as excellent analytical skills, attention to detail, and problem-solving...

  • HR Support Specialist

    6 days ago

    Mallow, Cork, Ireland SPEEDECK Full time

    Job SummaryA key role has become available within our Human Resources department, supporting the management team in delivering top-notch HR solutions. As an experienced HR Administrator, you will be responsible for providing dynamic support across all aspects of HR, ensuring seamless integration with our mission and core values.About SPEEDECKSPEEDECK is a...

  • Talent Management Assistant

    6 days ago

    Mallow, Cork, Ireland SPEEDECK Full time

    Essential Skills & QualificationsTo excel in this role, you must possess the following skills and qualifications:Key ResponsibilitiesMaintain accurate employee records and ensure compliance with Irish employment legislation.Support recruitment efforts, including posting job ads, scheduling interviews, and preparing contracts.Coordinate onboarding processes...

  • Sales Advisor Mallow

    2 days ago

    Mallow, Cork, Ireland Fbd Holdings Full time

    Company description: FBD Holdings PLC Job description: Job Overview The primary function of the Sales Advisor is to deliver sales of Personal Lines, Agri and Commercial Business.The role will involve assisting in the overall running of the Sales Office to deliver a superior and efficient customer care service that produces agreed sales results while...

  • Sales Advisor Mallow

    6 days ago

    Mallow, Cork, Ireland FBD Consulting, LLC Full time

    Company description:FBD Holdings PLCJob description: Job OverviewThe primary function of the Sales Advisor is to deliver sales of Personal Lines, Agri and Commercial Business. The role will involve assisting in the overall running of the Sales Office to deliver a superior and efficient customer care service that produces agreed sales results while enhancing...

  • Senior Quantity Surveyor

    2 days ago

    Mallow, Cork, Ireland RT Full time

    Direct message the job poster from RT.LaneRecruitment Business Partner - Recruiting Talent - First Time - Every TimeSenior QS - 5-year experienceThis position is based in North Cork at our head office.The ideal candidate will have a minimum of 10 years of experience, either chartered or SCSI registered working towards chartership. The successful candidate...

  • Apprentice & Trainee Co-ordinator

    3 weeks ago

    Mallow, Cork, Ireland EPS Group Full time

    About the Role:We are hiring an Apprentice and Trainee Coordinator based in our head office in Mallow, Co. Cork.This position is responsible for overseeing and managing the apprenticeship program and development of our traineeship offering, ensuring its successful implementation, and facilitating the professional growth and development of apprentices and...