Workplace Coordinator

2 days ago

Dublin, Dublin City, Ireland Take-Two Interactive Full time

Headquartered in New York City, Take-Two Interactive Software, Inc. is a leading developer, publisher, and marketer of interactive entertainment for consumers around the globe. We develop and publish products principally through Rockstar Games, 2K, and Zynga. Our products are designed for console gaming systems, PC, and mobile, including smartphones and tablets. We deliver our products through physical retail, digital download, online platforms, and cloud streaming services. The Company's common stock is publicly traded on NASDAQ under the symbol TTWO. For more corporate and product information please visit our website at http://www.take2games.com.

While our offices (physical and virtual) are casual and inviting, we are deeply committed to our core tenets of creativity, innovation and efficiency, and individual and team development opportunities. Our industry and business are continually evolving and fast-paced, providing numerous opportunities to learn and hone your skills. We work hard, but we also like to have fun, and believe that we provide a great place to come to work each day to pursue your passions.

The Challenge

This is a very broad Facilities Coordinator role which works closely with the Facilities Manager and local leadership teams. The Workplace Team at T2 lies at the heart of our busy Studio environments. We ensure that our games development hub is running at its optimum, constantly improving and adapting the working environment of our employees and providing a strategy and roadmaps for events, ideas and improvements. To help us achieve this, we need an exceptional Facilities Coordinator with the ambition and energy to achieve our vision. Reporting directly into the Facilities Manager, you will assist in supporting all aspects of Workplace Services in the Dublin office. You will be a dynamic, customer service-focused individual who works fast, pays attention to the details, and strives at all times to assist each studio and office to create and maintain the very best polished and well-kept environment possible to attract and retain the best talent and assist in producing and supporting the best games.

What You'll Take On

  • Provide an excellent customer service experience for employees and visitors
  • Develop and deliver in collaboration with the Workplace Manager, creative workplace initiatives and programmes to enhance the in-studio experience of our employees
  • Facilitate and run 2K/T2 social events and activities in collaboration with 2K/T2 Social Squad
  • Ensure the delivery of hospitality within legislative guidelines
  • Supervise free issue F&B programme in the Dublin office within agreed budget
  • Arrange and maintain good relationships with all catering and snack vendors
  • Champion and lead in wellness and sustainability ensuring we adhere to the company's goals
  • Have a full working knowledge of the building including all services and day to day office equipment
  • Onboarding new starters, ensuring they have a positive experience to 2K/T2
  • Ensure all meeting rooms are fully operational and are appropriately laid out for meetings
  • Conduct daily floor walks to ensure a high level of service delivery and reporting issues to maintenance vendors tracked through CMMS system
  • Day-to-day supervision of catering, janitorial and maintenance vendor partners to ensure all faults and issues are addressed in a timely manner
  • Partner with other Workplace Operations Coordinators
  • Work as part of the business support team and use the maintenance helpdesk to log work orders
  • Collaborate with Global Space Planning team to update building floor plans periodically
  • Manage company surveys and ensure feedback is responded to
  • Monitor the free issue food, S&B and social events budgets and periodically report the status to the Workplace Manager
  • Support H&S committee initiatives and ensure we are compliant and up to date with Food Hygiene and H&S training
  • Ensure that the site rules are followed and to assist the building users in adhering to these
  • Day to day office administrative tasks
  • Monday – Friday onsite position

What You Bring

  • Health and safety qualification required, IOSH preferred
  • Proven supervisory experience within a facilities management environment (minimum 5-7 years experience)
  • Demonstrate sound knowledge of facilities management statutory compliance guidelines
  • Level 2 Food Hygiene & Safety desirable
  • Supervisory or management of facilities service contracts and vendor management
  • Proven experience in supporting moves, changes and refurbishment projects
  • Familiar with Microsoft Office (Word, Excel, and Outlook). Google Office Suite, Smartsheet, Slack and Canva
  • Able to multitask and manage to deliver where there are multiple priorities and deadlines
  • Flexible, adaptive and a positive attitude to change
  • An influencer and team player
  • Proactive in ensuring progress and completion of tasks/issues and projects
  • Robust and confident in often challenging relationships with third parties
  • Calm under pressure and able to multitask
  • Practical, methodical and accurate
  • Ability to handle confidential and sensitive information with the appropriate discretion
  • Customer focused, a polished and professional demeanor; able to comfortably manage clients' needs
  • Strong commercial acumen
  • Honest and transparent in all activities
  • Strong communication skills, both written and verbal

What We Offer You:

  • Great Company Culture. We pride ourselves as being one of the most creative and innovative places to work, creativity, innovation, efficiency, diversity and philanthropy are among the core tenets of our organization and are integral drivers of our continued success.
  • Growth: As a global entertainment company, we pride ourselves on creating environments where employees are encouraged to be themselves, inquisitive, collaborative and to grow within and around the company.
  • Work Hard, Play Hard. Our employees' bond, blow-off steam, and flex some creative muscles – through corporate boot camp classes, our onsite Gym, company parties, our Office bar, game release events, monthly socials, and team challenges.
  • Benefits. Benefits include, but are not limited to Private healthcare, Private dental, pension plan, Cycle to work scheme, Flu vouchers, Annual health, 4X death in service insurance, Income protection (66% salary), Workplace Savings, 22 days holiday, Enhanced Family friendly policies + other great perks and great office facilities
  • Perks. Fitness reimbursement up to £50 per month, an onsite Gym, an Office bar, employee discount programs, free games & events, stocked pantries and a dog friendly workplace.

Take-Two Interactive Software, Inc. and its affiliates and group companies ("T2") is proud to be an equal opportunity employer, which means we are committed to creating and celebrating diverse thoughts, cultures, and backgrounds throughout our organization. Employment at T2 is based on substantive ability, objective qualifications, and work ethic – not an individual's race, colour, religion, sex or gender, gender identity or expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, pregnancy, age, marital status, or any other characteristics protected by applicable law.

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