Business Administrator

4 weeks ago


Navan, Meath, Ireland Three Steps Full time

Three Steps is now looking for a Business Administrator (Navan, Co. Meath)

We're seeking a proactive Business Administrator to support our Director of Care/Service Manager. You'll coordinate meetings (agendas, minutes, actions), manage diaries/comms, keep records and compliance tight (HIQA/GDPR), schedule mandatory training, and deliver clear KPIs/dashboards that help our services run safely and effectively.

Core focus: executive support, meeting governance (agendas/minutes/action logs), diary/email management, records & compliance (HIQA/GDPR), KPI reporting/dashboards, training coordination, and smooth office operations.

Core Responsibilities (high-impact)
  • Own agendas/minutes/action tracking for internal/external meetings; manage bookings and executive diaries.
  • Produce KPI reports/dashboards; support audits; maintain inspection reports and registration certificates.
  • Coordinate mandatory training schedules to statutory timeframes; facilitate HIQA portal and HSE KPI/complaints returns.
  • Maintain records/archives to GDPR standards; handle phones, post, visitors; manage petty cash.
  • Draft docs/presentations and complete research for the Director of Care/Service Manager.
Must-haves
  • QQI Level 5/6 in Office/Business Admin (or equivalent).
  • Microsoft 365 mastery (Outlook/Teams; SharePoint sites & permissions).
  • Excel (intermediate/advanced: formulas, lookups, pivots); strong Word/PowerPoint.
  • Records management & FOI basics; 2+ years\' relevant experience (healthcare a plus).
Seniority level
  • Not Applicable
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Hospitals and Health Care

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