Office Administrator

3 weeks ago

Kilkenny, Kilkenny, Ireland Link Personnel Full time
Our Client, based in South County Dublin provides case management services to people who have catastrophic care needs. They currently have a vacancy for an office administrator to join their growing team. The ideal candidate will be highly organised, empathetic, and skilled in managing multiple tasks in a dynamic environment. For more info, call Emma on01 845 6302.

Salary : to €35k DOE

Benefits: Annual Bonus, Free Parking and Bike to Work Scheme.

The Role:

- First point of contact for clients, providing a welcoming and supportive environment, answer and direct phone calls, emails, and other inquiries promptly and professionally.
- Coordinate appointments, meetings, preparation of materials for CEO and case managers.
- Provide administrative support to case managers and other staff members including assisting clients with paperwork, applications, and other administrative tasks.
- Manage Client Records including maintaining accurate and up-to-date client records and case files and ensuring compliance with confidentiality and data protection regulations.
- Assist in organising events, workshops, and training sessions.
- Office management to include overseeing daily office operations to ensure a smooth workflow, maintenances of office supplies inventory and place orders as needed as well as coordinating maintenance and repair of office equipment.
- Respond to client emergencies with calm and efficient action and coordinating immediate support and resources for clients in crisis.
- Manage daily calendars through MS Outlook.
- Update social media and blog posts across various platforms.
- Maintain filing system, correspondence, documents and personal files.
- Any other duties as requested.

The Candidate:

- 2 years'+ experience gained in a busy office environment.
- Good MS Office skills including Excel.
- Have a flexible approach, a friendly disposition and the ability to work well as part of a team.
- Strong ability to maintain confidentiality and handle sensitive information.
- Detail-oriented with excellent time management skills.

If this Office Administrator vacancy sounds like you call Emma NOW on 01 845 6302 to chat through details.

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