Senior Office Coordinator
4 weeks ago
Salary: Up to €33,500 depending on experience
Location: Dublin – office based
Reporting into: Operations Director
About the Operations team:
The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a vital role in optimising workflows, maintaining efficiency, and fostering a productive work environment. By tackling challenges proactively and driving continuous improvements, the team enhances productivity, cost efficiency, and employee experience, directly contributing to CBTax's success.
About the role:
As a Senior Office Coordinator, you will be the driving force behind office organisation and efficiency, ensuring the smooth operation of daily activities. You will act as the first point of contact for clients and visitors, provide administrative support across teams, and manage office resources. This role requires a detail-oriented, proactive, and highly organised individual who can balance multiple responsibilities while maintaining a welcoming and professional office environment.
This is an excellent opportunity for an experienced office administrator looking to play a key role in a growing, fast-paced company.
In this role, you'll:
- Oversee and optimise office operations, ensuring a well-organised, efficient, and professional environment.
- Serve as the primary point of contact for visitors, clients, and external stakeholders, providing a welcoming and professional presence.
- Manage incoming communications, including phone calls and emails, ensuring timely and effective responses.
- Provide administrative support to various teams, including data entry, document preparation, and coordination of resources.
- Assist in managing office resources, including supply inventory, ordering equipment, and ensuring office facilities are fully operational.
- Support new employee onboarding, including workspace setup, orientation coordination, and training material preparation.
- Assist with special projects and operational initiatives, providing key administrative support to leadership and project teams.
- Identify and implement office process improvements, enhancing efficiency and workflow effectiveness.
We're seeking someone with experience including:
- Proven experience in office coordination, administration, or operations, ideally in a fast-paced environment.
- Strong organisational and multitasking skills, with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Excellent written and verbal communication skills, with a strong customer service mindset.
- Ability to work effectively both independently and as part of a team.
- Strong problem-solving skills, with the ability to adapt and remain resourceful in dynamic situations.
- Confident in managing office communications and serving as a professional representative for clients and visitors.
You might thrive in this role if you:
- Take ownership of tasks and enjoy bringing structure and efficiency to a growing business.
- Are highly organised, with a natural ability to manage multiple priorities and deadlines.
- Love solving problems proactively, identifying solutions before challenges arise.
- Thrive in a dynamic, fast-paced environment, where no two days are the same.
- Enjoy interacting with people, creating a welcoming and professional office atmosphere.
- Take pride in maintaining a well-organised, high-functioning workspace, ensuring everything runs smoothly behind the scenes.
Compensation, Benefits, and Perks:
- Uncapped commission structure with high earning potential.
- Performance-based bonuses for top performers.
- Recognition incentives for exceeding targets.
- Bupa private healthcare.
- Electric Car Scheme & Cycle to Work Scheme.
- Tech Scheme – Stay ahead with the latest technology.
- Flexible benefits to tailor perks to your lifestyle.
About CBTax:
CBTax is an award-winning leader in tax consultancy, specialising in R&D claims and other tax-saving strategies. Recognised as the fastest-growing firm in the UK, we're ambitious about becoming the top R&D tax consultancy across the UK and Ireland. With awards such as Business of the Year 2021 at the Northamptonshire Business Excellence Awards and Fast Track Firm of the Year in 2022 at the Accountancy Excellence Awards, our growth is unmatched. As part of our expansion, we've established new offices in Dublin and Manchester, alongside our Head Office in Northamptonshire.
The recruitment process:
1. Application Review – We assess your experience and suitability.
2. Willo Video Submission – Share insights into your background, motivations, and personality via a short recorded video that will be sent to the hiring manager.
3. Screening Call – A brief chat to discuss the role, your background, and next steps.
4. Interview – Meet with a member of the team via Zoom or in person.
5. Final stage interview – Used as an opportunity to further assess culture fit.
6. Offer & Onboarding
Inclusivity Statement:
We welcome applications from people of all backgrounds. If you have a disability, let us know how we can accommodate you during the recruitment process.
#J-18808-Ljbffr
-
Senior Office Coordinator
1 week ago
Dublin, Dublin City, Ireland CBTax Limited Full timeJob title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...
-
Senior Office Coordinator
3 weeks ago
Dublin, Dublin City, Ireland CBTax Limited Full timeJob title: Senior Office Coordinator (Administration and Operations)Salary: Up to €33,500 depending on experienceLocation: Dublin – office basedReporting into: Operations DirectorAbout the Operations team:The Operations Team is the backbone of CBTax, ensuring seamless daily operations, resource management, and cross-departmental support. They play a...
-
Senior Office Coordinator
4 days ago
Dublin, Dublin City, Ireland Search Talent Full timeAbout the Role:This Senior Office Coordinator position is responsible for providing administrative support to our team of solicitors and support staff. We are looking for someone who is highly organized and efficient, with excellent communication and interpersonal skills.Main Responsibilities:Manage reception duties, including answering phone calls for our...
-
Senior Office Coordinator
5 days ago
Dublin, Dublin City, Ireland ATC Computer Transport & Logistics Full timeWe are seeking a highly skilled and experienced Executive Assistant to join our team. The ideal candidate will have a minimum of 5 years' experience in a similar role and be able to demonstrate a high level of proficiency in Microsoft Office, particularly Excel and PowerPoint.ResponsibilitiesProvide exceptional administrative support to the Managing...
-
Office Coordinator
5 days ago
Dublin, Dublin City, Ireland Cpl Healthcare Full timeAbout the RoleWe are looking for a highly organized and proactive Office Coordinator to provide administrative support to our leadership team. The successful candidate will have excellent communication skills, a keen eye for detail, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProviding secretarial support to senior...
-
Senior Administrator/Office Coordinator
2 weeks ago
Dublin, Dublin City, Ireland Sigmar Recruitment Full timeOperations Coordination The Office Operations Executive is responsible for managing and coordinating all aspects of travel arrangements for employees, clients, and executives. This will include travel operations including flights, other forms of transport and accommodation as required. Prepare detailed travel itineraries, ensuring they include all relevant...
-
Senior Administrator/office Coordinator
22 hours ago
Dublin, Dublin City, Ireland Sigmar Recruitment Full timeOperations Coordination The Office Operations Executive is responsible for managing and coordinating all aspects of travel arrangements for employees, clients, and executives.This will include travel operations including flights, other forms of transport and accommodation as required.Prepare detailed travel itineraries, ensuring they include all relevant...
-
Office Management Coordinator
2 days ago
Dublin, Dublin City, Ireland Cpl Resources - Office Support Full timeJob DescriptionWe are Cpl Resources - Office Support, a leading provider of office support services. Our team is dedicated to delivering exceptional results to our clients. We are seeking a highly skilled Corporate Governance Specialist to join our team.This role involves managing corporate governance matters, including maintaining corporate records and...
-
Office Coordinator
2 days ago
Dublin, Dublin City, Ireland Manna Air Delivery Full timeThe Office Coordinator at Manna Air Delivery plays a vital role in ensuring the smooth operation of our office-based and remote teams. Reporting to the Head of HR, this individual will be responsible for providing exceptional support to our CEO, as well as managing the day-to-day activities of the People Team.Key ResponsibilitiesExecutive Assistant: Provide...
-
Office Coordinator
2 weeks ago
Dublin, Dublin City, Ireland GHL Recruitment Full timeOur client, a registered charity, is seeking a highly organised and proactive Office Coordinator/PA to support daily operations. This part-time role (18 hours per week) offers hybrid working, with occasional in-person attendance required in Dublin 1. Part-Time Office Coordinator Charity Sector Dublin 1 | Hybrid | 21 Hours Per Week | Rate:€20-22 Per Hour...
-
Office Coordinator
3 days ago
Dublin, Dublin City, Ireland Novo Nordisk Part timeDo you strive to develop your administrative skills and contribute to great results within Novo Nordisk?Are you keen to contribute to creating high value for our customers?If yes join us by applying for the new role of the Office Coordinator.The position As our Office Coordinator, you will be responsible for ensuring the smooth operation of general office...
-
Office Coordinator
4 days ago
Dublin, Dublin City, Ireland Novo Nordisk Part timeDo you strive to develop your administrative skills and contribute to great results within Novo Nordisk? Are you keen to contribute to creating high value for our customers? If yes join us by applying for the new role of the Office Coordinator. The positionAs our Office Coordinator, you will be responsible for ensuring the smooth operation of general office...
-
Dublin, Dublin City, Ireland Alameda County Sheriff's Office - Recruiting Unit Full timeKey Responsibilities:As a Deputy Sheriff I, you will be responsible for:Supervising the work and conduct of inmates in a county correctional institution.Patrolling an area and enforcing law and order.Receiving and serving civil process.Maintaining order in courts.Assisting with special investigations.Investigating circumstances surrounding death in cases...
-
Office Operations Coordinator
2 days ago
Dublin, Dublin City, Ireland Cpl Healthcare Full timeWe are looking for a highly skilled Office Operations Coordinator to join our team at Cpl Healthcare. The successful candidate will have strong organisational and multitasking abilities, ensuring the smooth day-to-day operation of the office.In this role, you will be responsible for providing administrative support, managing office maintenance, handling...
-
Office Coordinator
2 days ago
Dublin, Dublin City, Ireland Encore Fire Protection Full timeOverviewEncore is an industry leading, full service fire protection company serving customers all throughout the Northeast.As part of Encore's mission to be the best fire protection company the industry has ever seen, we have recently joined forces with Life Safety based out of Dublin, New Hampshire.This partnership not only allows us to expand our...
-
Office Operations Coordinator
4 days ago
Dublin, Dublin City, Ireland Bluebird Care Dublin West Full timeJob Overview:As an Office Operations Coordinator with Bluebird Care Dublin West, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for coordinating care assistants' schedules, addressing operational issues, and providing administrative support to all areas of the office.Key Accountabilities:To ensure that...
-
Dublin, Dublin City, Ireland Sigmar Recruitment Full timeYour New Job as an Administrative CoordinatorYou will be responsible for managing office operations, ensuring a comfortable and productive work environment. This includes overseeing office supplies, vendor relationships, and facility needs. Your financial administration duties will include processing payroll, assisting with invoices and vendor...
-
Executive Office Coordinator
3 days ago
Dublin, Dublin City, Ireland A&L Goodbody LLP Full time**The Role**We are seeking a highly motivated and organized Senior Support Associate to join our team at A&L Goodbody LLP. This is an exciting opportunity for an individual who enjoys working in a fast-paced and dynamic environment, supporting senior leadership.The successful candidate will provide comprehensive administrative support to one senior partner,...
-
Office Coordinator
4 days ago
Dublin, Dublin City, Ireland Mamica Ltd. - The Firm Full timeJob SummaryMamica Ltd. - The Firm is seeking a highly skilled Senior Administrator to join our Examinations Department. As a key member of the team, you will be responsible for providing administrative support, processing examination applications, and maintaining accurate records on our database.The ideal candidate will have a third level degree or...
-
Office Coordinator
2 days ago
Dublin, Dublin City, Ireland Passive Fire Protection Full timeWe are seeking an experienced Office Administrator to join our dynamic team at PFP Fire Systems. As an office administrator, you will be responsible for managing day-to-day office operations, coordinating administrative tasks, and ensuring the smooth functioning of our office.PFP Ireland is a specialist in passive fire protection, providing solutions to...