Administrative Support Specialist

22 hours ago

Dublin, Ireland Embecta Full time

embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe. Why join us? A career at embecta means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our employees can fulfill their life's purpose through the work that they do every day. You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program - which includes competitive pay, benefits, continuous learning, recognition, career growth and life balance components - is designed to support the varying needs of our diverse and global employees. Are you an organised, detail-driven professional with a passion for supporting a fast-paced team? We are seeking an Administrative Support Specialist to join our busy and vibrant HR team. This is an exciting opportunity for someone who thrives on variety, enjoys collaborating with others, and wants to make a meaningful impact on our organisation's success. Responsibilities: As an Administrative Support Specialist, you will play a pivotal role in ensuring our HR team's operations run smoothly and efficiently. Your key responsibilities will include: Administrative & Financial Coordination: Oversee purchase orders, invoicing, and payroll amendments to ensure smooth financial processes. Team Collaboration: Work closely with cross-functional teams to align administrative support with business priorities. Communication & Meeting Coordination: Act as the primary point of contact for internal and external communications; coordinate events, prepare agendas, take minutes, and manage team scheduling. Office Operations: Manage office supplies, organise, and maintain records, run reports (and manipulate data as required using excel) Recruitment & Training Support: Coordinate recruitment tasks, from scheduling interviews to planning for induction and training. Metrics & Reporting: Track key people metrics whilst ensuring data accuracy and integrity and update internal databases and maintain records as appropriate. Stakeholder Liaison: Serve as the central point of contact for internal and external stakeholders, fostering clear communication across teams. Engagement Activities: Play an active role in supporting employee engagement initiatives, helping to create a positive workplace culture. Development Projects: Collaborate on special HR projects, gaining exposure to new areas of expertise and building your skillset. Experience & Education A minimum of 3+ years' experience in a busy office support position. Process Improvement: A demonstrated ability to evaluate processes, identify gaps, and propose innovative solutions. Tech-Savvy Expertise: Advanced MS Office skills, particularly in Excel, for data manipulation and reporting. Collaborative Approach: A focus on fostering positive employee relations and contributing to team success. Proactive Mindset: A track record of streamlining administrative processes to enhance team efficiency. Professional, friendly demeanor with a focus on customer service What's in It for You? We believe in recognising and nurturing talent, so as a member of our team, you'll enjoy: Professional Growth: Opportunities to develop your skills through specialised training, exposure to HR projects, and cross-departmental collaboration. Engagement Initiatives: Be part of planning and supporting activities that foster a thriving workplace culture. Dynamic Environment: Work with a supportive, high-performing team in a role where your contributions truly matter. Flexibility: Access to flexible working times and a workplace that values employee well-being. Why Join Us? Our team is passionate about creating a positive and productive environment where everyone can thrive. If you're ready to take on a rewarding challenge in a collaborative setting, we'd love to hear from you embecta is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

  • Administrative Support Specialist

    1 week ago

    Dublin, Ireland Osborne Full time

    Administrative Support Specialist Our client in the medical device industry is seeking a detail orientated Administrative Support Specialist to join their team on a permanent basis. You will play a critical role in ensuring that operations run efficiently. If you thrive in a fast-paced environment, we’d love to hear from you!   Interested in applying?...

  • Administrative Support Specialist

    11 hours ago

    Dublin, Ireland Embecta Full time

    embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe. Why join us? A career at embecta means being part of a team that values your opinions and...

  • Fleet Administrator

    11 hours ago

    Dublin, Ireland Hays Specialist Recruitment Ireland Ltd Full time

    Your new company As Fleet Administrator, you will join a leading Irish semi-state utility company who are responsible for the delivery and maintenance of utilities across Ireland. Your new office is conveniently located in Cavan town and offers a hybrid work model; 2 days in the office, 3 days working from home after training. Your new company requires you...

  • ▷ (Urgent) Site Administrator

    1 week ago

    Dublin, Ireland Construction Specialist Recruitment Full time

    Site Admin- Dublin The Role Our client a leading construction specialist in the construction industry has an opportunity for an experienced Site Administrator to join their offices based in Dublin. You would be working closely with HR and the operations director. Roles and Responsibilities The Role Document controller Reporting of daily attendance and...

  • Mobility Support Specialist

    1 day ago

    Dublin, Ireland Morgan McKinley Full time

    There are many ways to be a difference maker. Find yours. We are now recruiting a Mobility Support Specialist to join our Health Operations team in Dublin, Co Dublin. As part of a team, you will be responsible for ensuring that product manufacturing is performed in compliance with the sites procedures. Competitive salary and bonus structure, Company Van,...

  • German - Corporate Client Support Specialist

    4 days ago

    Dublin, Ireland Abrivia Full time

    Job Title: German - Corporate Client Support Specialist Location: Dublin City Employment Type: Full-Time Permanent Hours of Work: Monday - Friday - Standard Hours Working Model: training onsite & then hybrid. Salary: €30,000 - €35,000 pending experience & including bonus. Are you an organised and customer-focused professional seeking an opportunity to...

  • German - Corporate Client Support Specialist

    11 hours ago

    Dublin, Ireland Abrivia Full time

    Job Title: German - Corporate Client Support Specialist Location: Dublin City Employment Type: Full-Time Permanent Hours of Work: Monday - Friday - Standard Hours Working Model: training onsite & then hybrid. Salary: €30,000 - €35,000 pending experience & including bonus. Are you an organised and customer-focused professional seeking an opportunity to...

  • Administrative Support

    11 hours ago

    Dublin, Ireland Pontoon Solutions Full time

    **Administrative Support** (Contract) Duration: 6 Months (Possibility for extension) Location: Dublin Rate: A highly competitive hourly rate is available for suitable candidates About Us Join our dynamic Construction Programme Management Team, where we are dedicated to building innovative solutions and driving strategic goals. We are on the lookout for a...

  • Site Administrator

    1 week ago

    Dublin, Ireland Construction Specialist Recruitment Full time

    We are seeking a dedicated and organized Site Clerk to join our dynamic construction team in Wexford. The Site Clerk will play a crucial role in ensuring the smooth operation of our construction site by managing administrative tasks, maintaining records, and supporting site management. This position is ideal for someone with strong organizational skills and...

  • Site Administrator

    3 days ago

    Dublin, Ireland Construction Specialist Recruitment Full time

    We are seeking a dedicated and organized Site Clerk to join our dynamic construction team in Wexford. The Site Clerk will play a crucial role in ensuring the smooth operation of our construction site by managing administrative tasks, maintaining records, and supporting site management. This position is ideal for someone with strong organizational skills and...

  • ICT Support Specialist 2

    3 days ago

    Dublin, Ireland IT Alliance Group Full time

    ICT Helpdesk Support Specialist - €200 Per day Job Overview Irish Government organisation urgently requires an ICT Helpdesk Support Specialist to join their team. While the role is initially offered on a 6-month basis, it does offer the potential t transition into a long term role. The ICT Helpdesk Support Specialist will provide helpdesk and frontline...

  • (1/29/2025 A) Fleet Administrator

    1 week ago

    Dublin, Ireland Hays Specialist Recruitment Ireland Ltd Full time

    Your new company As Fleet Administrator, you will join a leading Irish semi-state utility company who are responsible for the delivery and maintenance of utilities across Ireland. Your new office is conveniently located in Cavan town and offers a hybrid work model; 2 days in the office, 3 days working from home after training. Your new company requires you...

  • ▷ (Immediate Start) Sourcing Specialist

    1 week ago

    Dublin, Ireland Barclay Specialist Care Ltd Full time

    Sourcing Specialist Job Profile Controlled Environments Company (CEC) is a single source supplier and solutions provider to customers operating in critically clean and controlled environments. We are currently recruiting for a Sourcing Specialist to work closely with sales personnel and cross functional teams within the organisation to help source products...

  • Team support, administrator

    3 days ago

    Dublin, Ireland Cpl Healthcare Full time

    Team support, administrator Job Summary Walgreens Boots Alliance (Nasdaq: WBA) is an integrated healthcare, pharmacy and retail leader serving millions of customers and patients every day, with a 170-year heritage of caring for communities. WBA Tech Center (WBATC) is designed to support innovation in healthcare technology with the agility to respond...

  • Database & Sales Support Administrator

    2 days ago

    Dublin, Ireland 3Q Recruitment Ltd Full time

    Job Title: Part-Time Database & Sales Support Administrator Contract: 6-Month Fixed-Term Contract Hours: 20 hours per week (1 day remote) Salary:DOE About the Role: We are looking for a proactive and detail-oriented Part-Time Database & Sales Support Administrator to join our team on a 6-month fixed-term contract. This role is ideal for someone with strong...

  • IT Support Specialist

    11 hours ago

    Dublin, Ireland IT Alliance Group Full time

    ICT Helpdesk Support Specialist - €200 Per day & Perm option Job Overview Irish Government organisation urgently requires an ICT Helpdesk Support Specialist to join their team. While the role is initially offered on a 6-month basis itis intended to make this role permanent in the longer term The ICT Helpdesk Support Specialist will provide helpdesk and...

  • Support Administrator – Investment Oversight

    2 weeks ago

    Dublin, Ireland Octium Life Full time

    Support Administrator – Investment Oversight Octium is an insurance group, active internationally in the financial services industry, specialising in the design, structuring and distribution of unit-linked life insurance products for high-net-worth individuals and their families. With our headquarters located in Luxembourg, the insurance companies Octium...

  • ▷ (Apply Now) Site Clerk

    2 weeks ago

    Dublin, Ireland Construction Specialist Recruitment Full time

    Site Clerk This company who is a Leading residential developer operating in Dublin is looking for an experienced Site Clerk to join their team This is an exciting opportunity for a motivated H&S professional to take a leading position within a growing organisation and implement a top-down approach to ensure they operate in as safe an environment as possible....

  • Site Clerk

    3 days ago

    Dublin, Ireland Construction Specialist Recruitment Full time

    Site Clerk This company who is a Leading residential developer operating in Dublin is looking for an experienced Site Clerk to join their team This is an exciting opportunity for a motivated H&S professional to take a leading position within a growing organisation and implement a top-down approach to ensure they operate in as safe an environment as possible....

  • Administration and Supply Chain Specialist Ireland and UK

    2 weeks ago

    Dublin, Ireland OMEGA, Inc. Full time

    Administration and Supply Chain Specialist Ireland and UK Administration and Supply Chain Specialist Ireland and UK Apply locations Dublin time type Full time posted on Posted 3 Days Ago time left to apply End Date: May 1, 2025 (30+ days left to apply) job requisition id 14607 Do you want to be part of a business that genuinely values entrepreneurialism,...