High-Level Administrative Assistant

4 days ago

Dublin, Dublin City, Ireland beBeeExecutiveSupport Full time €70,000 - €100,000

Administrative Support Professional

The role of Administrative Support Professional is a critical position within our organization, providing high-level administrative support to senior management in a fast-paced and dynamic environment. The successful candidate will possess excellent organizational skills, be able to multitask with ease, and demonstrate a strong ability to work independently with minimal supervision.

Responsibilities:

  • Screen phone calls, enquiries and requests, and handle them when appropriate
  • Plan and schedule meetings and appointments
  • Take minutes and track follow-up items at quarterly board meetings
  • Complete expense reports on Concur for senior management
  • Organize and maintain office administration files and records
  • Liaise with clients, suppliers, and other staff
  • Assist with the preparation and editing of reports and presentations as required
  • Arrange travel, visas, and accommodation
  • Correspond via email and manage correspondence
  • Provide quality customer service
  • Assist with transaction documents, arrange signatures, compile, file, and send out via courier
  • Arrange transaction documents to be notarized/apostilled/legalized
  • Organize and track original documents
  • Prepare and compile various customer account opening forms, customs invoices, compare duplicate contracts, etc.
  • Assist with bank account opening
  • Compile KYC requirements

Required Skills and Qualifications:

  • A minimum of 5 years' relevant administrative/general business experience, preferably within the aviation industry
  • Excellent interpersonal and communication skills
  • Demonstrated experience in supporting senior-level executives
  • Strong administration, planning/organization, and time management skills
  • Ability to multitask
  • Strong IT skills, especially in MS Office packages
  • Ability to work on own initiative and to tight deadlines
  • Fluent in English, additional languages a plus
  • Enjoy working in a fast-paced, dynamic team environment

Benefits:

This role offers a competitive salary and benefits package, including opportunities for career growth and professional development.

Others:

Please note that this role requires a high level of discretion and confidentiality. The successful candidate will be required to sign a non-disclosure agreement.

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