High Level Administrative Support Specialist
1 week ago
The Executive Assistant is a key role that provides high-level administrative support to senior management in a dynamic environment.
Key responsibilities include:
- Screening phone calls, enquiries and requests and handling them when appropriate
- Planning and scheduling meetings and appointments
- Taking minutes and tracking follow-up items at quarterly board meetings
- Completing expense reports on Concur for senior management
- Organising and maintaining office administration files and records
- Liaising with clients, suppliers, and other staff
- Assisting with the preparation and editing of reports and presentations as required
- Arranging travel, visas and accommodation
- Correspondence / Email management
- Providing quality customer service
- Assistance with transaction documents, arranging signatures, compiling, filing and sending out via courier
- Arranging transaction documents to be notarised / apostilled / legalised
- Organise and track original documents
- Preparing and compiling various customer account opening forms, customs invoices, comparing duplicate contracts, etc.
- Assisting with bank account opening
- Compiling KYC requirements
The ideal candidate will have a minimum of 5 years' relevant administrative experience, preferably within the industry. Key skills and qualifications include:
- Excellent interpersonal and communication skills
- Demonstrated experience in supporting senior-level executives
- Strong administration, planning/organisation and time management skills
- Ability to multitask
- Strong IT skills, especially in MS Office packages
- Ability to work on own initiative and to tight deadlines
- Fluent in English, additional languages a plus
We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.
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