Senior Executive Coordinator

1 week ago

Dublin, Dublin City, Ireland beBeeAdministration Full time €50,000 - €65,000
Job Description

We are seeking a highly skilled and organized Executive Administrator to join our team in Dublin. As the right hand of our manager, you will provide executive support to maintain a high level of leadership, ensuring successful project outcomes within our exciting global projects.

Your primary responsibilities will include managing communication between upper management and employees, coordinating with internal and external executives on various tasks, and planning work to meet the Managing Director's priorities, organizational goals, marketing and branding, and best practices.

You will be responsible for scheduling and extensive calendar management, content management, and information flow to senior executives. Additionally, you will arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers.

Responsibilities
  1. Coordinate scheduling and extensive calendar management.
  2. Manage content and information flow to senior executives.
  3. Arrange internal and external events.
  4. Assist in the development and implementation of marketing and branding strategies.
  5. Debt chasing clients who owe money to the company.
  6. Issue copy invoices and billing statements to clients, and follow up on these documents where necessary.
  7. Keep track of all payment confirmations/remittances and check the bank to ensure payment is received.
  8. Communicate with customers regarding their outstanding balances and payment deadlines.
  9. Collaborate with the sales and service departments to resolve billing disputes.
  10. Provide excel reports to the AR BP for UK and IE of status on invoices monthly.
  11. Report via dotted line to the Front Office Finance Manager for UK and IE on AR tasks.
  12. Support the creation of marketing materials, including brochures, flyers, and social media content.
  13. Help manage and update the company website and social media profiles.
  14. Manage professional and personal service support and scheduling for the Country Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
  15. Organize team communications and plan events, both internally and offsite.
  16. Provide administrative and management support, such as meeting minutes, preparation of presentations, spreadsheet creation, and maintenance of administration systems.

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