Operations Administrator

2 days ago

Dublin, Dublin City, Ireland beBeeCoordinatordetailoriented Full time €40,000 - €60,000
Job Title: Operations Coordinator

We are seeking a skilled and organized Operations Coordinator to join our team.


This is an exciting opportunity for a detail-oriented individual with excellent administrative skills to provide comprehensive support to the Head of Department.


The successful candidate will be responsible for providing diary and email management, travel coordination, presentation preparation, and assistance with conference logistics.


Key Responsibilities:
  • Provide administrative support to the Head of Department, including diary and email management, travel coordination, presentation preparation, and assistance with conference logistics.
  • Deliver end-to-end administrative support to the Department, including processing financial transactions, managing supplies, and coordinating events.
  • Support the Teaching Team in the coordination and administration of teaching delivery across the undergraduate curriculum.
  • Assist with the integration of Clinical Microbiology teaching across all five years of the curriculum.
  • Coordinate onboarding and support for new and existing staff and students, including setup of RCSI IDs, workstations, laptops, and annual lecturer transitions.
  • Provide administrative support to researchers and research activities, including maintaining RIMS profiles, updating the online research repository, and supporting grant setup, contracts, and budgeting processes.
  • Serve as a liaison between the department and internal university support services to facilitate smooth operations.

Requirements:
  • Outstanding organizational and administrative abilities, with a keen eye for detail and a high level of accuracy.
  • Proven experience in providing high-quality administrative and/or secretarial support at management level.
  • Strong ability to work independently, using initiative, as well as collaboratively within a team environment.
  • Excellent task and time management skills, with a demonstrated ability to plan, prioritize, and deliver work to meet deadlines and achieve objectives.
  • Advanced IT proficiency, particularly in Microsoft Office applications.

About Us:

We are a dynamic higher education institution committed to excellence in teaching, research, and innovation.


Employment Details:

This is a full-time entry-level position offering a competitive salary and benefits package.


Contact Information:

For more information, please contact our HR department.

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