Strategic Operations Coordinator

7 days ago

Dublin, Dublin City, Ireland beBeeExecutive Full time €75,000 - €105,000
Senior Executive Assistant Job Opportunity

This role offers a unique chance to support high-level executives in a fast-paced, growth-oriented environment. As a Senior Executive Assistant, you will be responsible for managing complex calendars, coordinating travel, and handling administrative tasks.

  • Provide direct support to C-level leadership, ensuring their time is maximised on key matters.
  • Manage high-volume, complex calendars with frequent reprioritisation, prioritising access to leaders based on evolving needs.
  • Coordinate global travel with precision, delivering clear plans and a seamless experience.
  • Assist with organizing successful leadership or departmental events, such as offsites.
  • Handle expenses and reimbursements within departments in an effective and timely manner.
  • Experiment with AI-powered tools to improve efficiency for yourself and leaders.
  • Collaborate closely with other EAs to cover absences and deliver cross-team projects.
  • Stay connected to the business pulse, building a strong internal network and surfacing relevant organisational context.
  • Maintain the highest standard of professionalism and confidentiality in all matters.
  • Perform other operational and administrative tasks as required.
Required Skills and Qualifications
  • 5+ years' experience supporting C-level executives in a fast-paced environment.
  • Excellence in tactical administration, especially complex calendar management, travel logistics, and operational coordination.
  • Ability to prioritise your own workload to manage multiple requests from Execs or stakeholders simultaneously.
  • High bar for professionalism and confidentiality.
  • Dependability, detail-orientation, resourcefulness, and consistency in execution.
  • Comfort with ambiguity and staying calm under pressure.
  • Excellent communication skills, adapting to different stakeholder styles and needs.
  • Interest in and openness to using AI tools to streamline workflows.
  • Proficiency with Gmail, Google Calendar, Google Drive, Slack, and similar tools.
Benefits
  • Competitive salary and equity in a growing start-up.
  • We provide lunch every weekday, plus a variety of snack foods and a fully stocked kitchen.
  • Pension scheme and 4% matching.
  • Comprehensive health and dental insurance for you and dependents.
  • Flexible paid time off policy.
  • Paid maternity leave and 6 weeks paternity leave for fathers.
  • Cycle-to-Work Scheme for cyclists, with secure bike storage.
  • MacBooks are our standard, but Windows are also available for certain roles when needed.
Other Information

We operate under a hybrid working model, balancing in-person collaboration and flexibility. We expect employees to be in the office at least three days per week.

Our culture values diversity and inclusivity, focusing on doing incredible work while fostering a positive, energetic workplace environment.

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