Community Operations Coordinator

1 week ago

Kilkenny, Kilkenny, Ireland beBeeAdministrator Full time €33,051 - €44,666
Job Title:

Community Administrator Kyle

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Key Responsibilities:

  • Manage petty cash for various departments across the community.
  • Process purchases and prepare them for approval by a designated authority figure.
  • Utilize purchase order systems to upload invoices to a national system, while also planning purchases within allocated budgets.
  • Reconcile Community Members with Support Needs (CMSN) accounts on a monthly basis, adhering strictly to company policy and procedure.
  • Maintain relationships with customers and suppliers, addressing queries in a professional manner.

HR Functions:

  • Oversee recruitment and advertising of vacancies through the Occupop System.
  • Provide support during the shortlisting and interviewing process for potential candidates.
  • Ensure a smooth onboarding process for new staff members, adhering to company policy and procedure.
  • Maintain accurate Personnel and HR files for all staff, including agency staff.
  • Handle Garda vetting for all staff, as well as the renewal of same.
  • Guarantee the accuracy and quality of the HR database (TMS) and employee information systems.
  • Manage leave effectively, following up on HR functions related to recruitment, sick leave, statutory leave, etc.

Other Duties:

  • Collaborate with colleagues to ensure efficient task completion to the highest standard.
  • Coordinate the reception area efficiently.
  • Manage incoming calls and messages, ensuring records are filed appropriately in both hard copy and electronic formats.
  • Attend meetings and take minutes.
  • Support the completion of reports, returns, and notifications to relevant authorities.

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