Regional Operations Coordinator

16 hours ago

Dublin, Dublin City, Ireland beBeeAdministration Full time €35,000 - €55,000
Job Title: Administration Specialist

 

Key Responsibilities:

The successful candidate will provide high-quality administrative support to the Director of Stores and the regional team, enhancing operational efficiency through expert management of diaries, emails, data, event coordination, and system administration.

Administrative Support
  • Provide comprehensive administrative support to the Director of Stores including diary and inbox management, scheduling, meeting coordination, and confidential correspondence handling.
  • Collate professional documents, spreadsheets, and presentations for internal and external meetings.
  • Organise travel arrangements and logistics in line with policy and team requirements.
  • Track and manage expense reports for Director and reports, ensuring timely and accurate processing.
  • Maintain Regional activity calendar.
  • Assist with notetaking during key meetings when required.
Regional Systems & Process Management
  • Manage and maintain key people systems such as holiday planning, and regional data.
  • Maintain accurate holiday and absence records for the functional team on the payroll system.
  • Support regional compliance by ensuring systems and trackers are accurate and up to date.
  • Collaborate with relevant teams to ensure materials, communications, and logistics are delivered to a high standard.
Financial and Operational Administration
  • Identify and implement process improvements that enhance administrative efficiency and service delivery.
  • Manage administrative elements of expenses, purchase orders, and travel booking processes for the region.
  • Ensure documentation and submissions are accurate, timely, and aligned with company policies.

 

Requirements:

Highly skilled professionals who possess exceptional organisational skills, attention to detail, and strong communication skills. The ideal candidate will have a proven track record of providing proactive, high-quality administrative support.

Benefits:

This role offers a unique opportunity to work in a dynamic and fast-paced environment, where you can develop your skills and expertise in a supportive and collaborative team.

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