Operations Coordinator

3 days ago

Dublin, Dublin City, Ireland beBeePharmacovigilance Full time €60,000 - €120,000
Medical Operations Specialist

This role will provide support to the Medical and Commercial teams with ongoing activities such as KOL engagement, meetings, advisory boards, and attendance at critical events.

Key Responsibilities

Contracting:

  • Ensure clinical science, medical, market access & commercial contracts are compliantly executed, a system for tracking of project milestones is established and maintained.
  • Work closely with Program Management and teams to ensure contract prioritisation communication to Legal.

Budget Tracking:

  • Assist with all Clinical and Medical department budgets by working with each department leader and coordinating with Finance to maintain high visibility into vendor invoicing against purchase orders on a monthly and quarterly basis.

Brand Team Support:

  • Plan and coordinate logistics for the Brand Team meetings, including scheduling planning meetings, contracting with external venues/vendors to support execution, communicating with attendees around logistics, and on-site meeting support.

Congress Support Lead:

  • Provide congress planning and logistics leadership: lead the planning, coordination, and on-site execution for GH Research presence at key medical congresses, patient meetings, and medical events in accordance with legal and compliance guidelines.
  • Coordinate Medical department attendance at priority medical congresses, including registration, pre-attendance prep meetings, shipment of materials, booth build, and in-booth furniture and fixtures coordination.
  • Secure sponsorships including booth space, symposia time-slots and chase deadlines.
  • Manage meetings and congresses tracking, and reporting.
  • Support the operations aspect of publication and congress planning to assist with author communication, contracting and agency support.

On-boarding process:

  • Take the lead and organise the necessary aspects of the onboarding process for GH Research in coordination with HR, Quality, Legal, Medical, Device team and any other relevant functions and ensure it is rolled out to all new hires.

Additional Responsibilities:

  • Support in the future any committees created at GH Research such as IST review committee, funding committee etc.
  • Project management support of select medical affairs projects with meeting scheduling, agenda preparation, meeting notes and tracking action items.

Experience and Education

  • A strong fit with the company's culture and willing to take initiative.
  • Good understanding of pharma, commercial, and congress management and support.
  • Resilient, highly energetic and enthusiastic.
  • A self-starter and comfortable working on their own initiative.
  • Ability to perform multiple tasks simultaneously under direction and prioritise workload.
  • Maintain a professional and positive attitude and present clear instruction/direction to team members.
  • Proven ability to successfully achieve results within a multi-cultural and geographically diverse cross-functional team.
  • Flexible, able to adjust, embrace and drive change.
  • Demonstrated ability to work cross-functionally and establish connections between departments.
  • Demonstrated ability to engage with KOLs and other important stakeholders on behalf of senior management to organise meetings and manage continuous interface with them.
  • Understanding of Pharmacovigilance.
  • Excellent knowledge on how medical, commercial, market access, supply chain departments operate.
  • Strong ability to chase timelines.
],

  • Operations Coordinator

    4 weeks ago

    Dublin, Dublin City, Ireland Royal College of Surgeons in Ireland (RCSI) Full time

    Join to apply for the Operations Coordinator role at Royal College of Surgeons in Ireland (RCSI)Join to apply for the Operations Coordinator role at Royal College of Surgeons in Ireland (RCSI)Direct message the job poster from Royal College of Surgeons in Ireland (RCSI)Recruitment Partner | CIPD | Clubfoot Mom | Ex-LinkedInJob Title: Operations...

  • Operations Coordinator

    6 days ago

    Dublin, Dublin City, Ireland beBeeOfficeManager Full time

    Job TitleWe are seeking an experienced Office Manager to oversee day-to-day office operations and support various functions, including training coordination, order processing, supplier management, and marketing support.Diverse responsibilities from training coordination to office managementFull-time, permanent position with competitive salary and...

  • Operations Coordinator

    4 weeks ago

    Dublin, Dublin City, Ireland Scan Global Logistics Full time

    Job Title: Operations CoordinatorLocation: DublinDepartment: OperationsReports To: Operations ManagerCompany: Scan Global LogisticsAbout Scan Global LogisticsScan Global Logistics (SGL) is a leading international logistics company committed to providing truly personal, agile, and efficient logistics solutions. Operating in over 45 countries, we deliver...

  • Operations Coordinator

    2 weeks ago

    Dublin, Dublin City, Ireland Scan Global Logistics Full time

    Job Title: Operations CoordinatorLocation: DublinDepartment: OperationsReports To: Operations ManagerCompany: Scan Global LogisticsAbout Scan Global LogisticsScan Global Logistics (SGL) is a leading international logistics company committed to providing truly personal, agile, and efficient logistics solutions. Operating in over 45 countries, we deliver...

  • Operations Coordinator

    7 days ago

    Dublin, Dublin City, Ireland beBeeCommunity Full time €52,000 - €73,000

    Job Title: Community Operations CoordinatorAbout the Role:We are seeking a highly skilled and dedicated individual to join our team as a Community Operations Coordinator. In this role, you will be responsible for handling reported issues, enforcing community standards, and providing exceptional customer service.Main Responsibilities:- Investigate & Resolve:...

  • Operations Coordinator

    23 hours ago

    Dublin, Dublin City, Ireland beBeeLogistics Full time €65,000

    Job Summary:", "Supervise and coordinate daily operations within the site compound and storage areas, ensuring efficient workflow and compliance with safety protocols.Coordinate with subcontractors for timely and safe delivery of materials to and from site, maintaining accurate records and schedules.Monitor and guide traffic movements on site to prevent...

  • Sales Operations Coordinator

    6 days ago

    Dublin, Dublin City, Ireland beBeeoperations Full time €35,000 - €45,000

    Sales Operations CoordinatorDue to business expansion, our client is seeking a highly skilled Sales Operations Coordinator to join their team on an immediate basis.Main Responsibilities:Coordinate the dispatch of service callouts to engineersPrepare weekly operational reports and analytics for senior managementAssist the sales team in managing quotations...

  • Office Operations Coordinator

    3 days ago

    Dublin, Dublin City, Ireland beBeeOperations Full time €60,000 - €70,000

    **Job Description:**We are seeking a highly organized and proactive individual to join our team as an Office Operations Coordinator. This role is responsible for ensuring the smooth day-to-day operations of our office, including coordinating administrative tasks, project coordination, and creative work.

  • Operations Coordinator

    1 day ago

    Dublin, Dublin City, Ireland beBeeOperations Full time €60,000

    Job Title: Operations CoordinatorWe are seeking a skilled and detail-oriented Operations Coordinator to join our team. This is an exciting opportunity for a motivated individual to play a key role in the day-to-day operations of our business.In this role, you will be responsible for ensuring that all client requests are processed efficiently and effectively....

  • Transport Operations Coordinator

    11 hours ago

    Dublin, Dublin City, Ireland Top Drawer Talent Full time

    Role: Transport Operations Coordinator Salary: €30,000-€32,000 Location: North Dublin Benefits: Company pension contribution scheme, mileage allowance, overtime rates Transport Operations Coordinator Leading logistics freight company in North Dublin is seeking a driven and detail-oriented Transport Operations Coordinator to join its expanding team. This...