Senior Operational Administrator

4 days ago

Cork, Cork, Ireland beBeeAdminstrative Full time €42,000 - €54,000
Value Stream Coordinator Opportunity

We are seeking an experienced professional to support our Global Medical Manufacturing client based in Cork. This is an exciting opportunity to contribute to the success of our operations.

  • Provide administrative support for key business initiatives, including calendar management, travel arrangements, and preparation of internal communications.
  • Manage calendars, prioritize tasks, and evaluate emails, letters, and agendas on behalf of the Operations Director.
  • Maintain operational reports, gather data, and visualize insights to inform business decisions.
  • Prepare and share internal communications, including presentations and reports.
  • Cover administrative tasks at the Cork Campus and provide logistical support for internal and external events.
  • Process expenses, administer Core T&A for Global Team Members, and prepare documentation for shipment requests.
  • Manage multiple priorities, provide ad-hoc project support, and establish strong relationships with stakeholders.
Principal Qualifications:
  • Proven experience assisting senior leaders and working with diverse teams.
  • Digital savvy, with expertise in Microsoft Office tools, including Outlook, Teams, PowerPoint, and Excel.
  • A high degree of self-management, organizational skills, and excellent communication (oral and written).
  • Excellent attention to detail, including spelling, grammar, and formatting to ensure quality and accuracy of all outputs.
  • Experience managing a busy workload, including complex and competing priorities, while remaining organized and professional.
  • Knowledge and/or interest in Lean methods and standard work, with a focus on continuous improvement.
Key Responsibilities:
  1. Support business initiatives by providing administrative assistance.
  2. Coordinate calendars, prioritize tasks, and evaluate correspondence on behalf of the Operations Director.
  3. Compile operational reports, analyze data, and present findings to inform business decisions.
  4. Develop and disseminate internal communications, including presentations and reports.
  5. Provide logistical support for internal and external events, as well as manage administrative tasks at the Cork Campus.
  6. Process expense reports, manage Core T&A for Global Team Members, and prepare documentation for shipments.
  7. Effectively manage multiple priorities, provide project support, and foster strong relationships with stakeholders.

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