Part Time Administrative Assistant

3 days ago


County Dublin, Ireland Cpl Resources - Office Support Part time
Job Description

An experienced Executive Assistant is required for a part-time role at a third-level institution in North Dublin.

This position has the potential to transition into a full-time opportunity. Candidates should be ready to start immediately.

Duties and Responsibilities:

  • Manage the Institute Directors' diary, scheduling meetings effectively across several time zones.
  • Assist Institute Directors in managing their daily research coordination tasks and support event planning and conference/research & training seminar/workshop & open day events.
  • Support the assembly of research grant applications and delivery Management of interactions with 3rd level administrative structures & representatives (e.g. Finance, IT, Fees Office, Catering, Estates, Communications).
  • Compose sensitive emails, letters, reports, presentations, and other required documentation Support critical front of house management activities for the Institute i.e. welcome visitors, support new staff & student on boarding activities & management of social media strategy.
  • Answer and screen phone calls, emails and messages, and handle information requests. Arranging travel for Institute Directors and Managers including flights, accommodation, and visas.
  • Minute taking at meetings and ensuring the Institute Directors are fully prepared for meetings.
  • Qualifications and Experience: Leaving Certificate or equivalent (NFQ Level 5) plus 5 years relevant experience, preferably as a PA or a Primary Degree or equivalent (NFQ Level 7) plus 2 years relevant experience preferably as a PA.
  • Proficient in Microsoft Office suite. Some familiarity with national and EU grant systems. Strong interpersonal skills. Understanding of the importance of confidentiality. Adaptable, flexible, and able to meet tight deadlines.


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