Administrative Coordinator

1 week ago


Dublin, Dublin City, Ireland beBeeAdministrative Full time €40,000 - €50,000

Overview:

About the Role

This position is a full-time, permanent office-based role that reports to the General Manager.

The ideal candidate will be proactive, customer-focused, and capable of taking ownership of administrative processes/projects that support business growth.

This is a varied and hands-on office-based role involving contracts & tender management, supplier liaison, support to the field-based sales team, pricing and margin administrative management, Quality Management System liaison, ad hoc project management support to management team and general administrative and operational support.

In this role, you will play a key part in supporting internal processes, supporting the sales team and ensuring the smooth running of daily operations.

This role involves monitoring relevant tender opportunities and coordinating submission timelines. You will also project manage, with the tender completion team, the compilation of documentation and completion of public sector and private sector tenders.

Additionally, you will maintain contract registers, ensuring all renewals and compliance requirements are tracked. You will liaise with internal teams and suppliers to gather technical, pricing, and compliance information.

You will provide high-quality administrative/project management support to management and sales teams. This includes generating regular sales reports and dashboards to provide visibility on performance and KPIs - maintaining accurate records, databases, and filing systems (digital and paper).

You will also assist with stock queries and supplier communications. Project management/participation and report preparation as needed, and all associated correspondence as required.

Furthermore, you will support marketing and promotional activities, including customer communications and event coordination.

You will work closely with Group compliance & quality teams to support compliance & quality activities as required.

This role requires strong organizational skills, excellent communication skills, both written and verbal, and a customer-first approach. The ideal candidate will have at least 5 years previous experience in a multi-faceted fast-paced administrative/projects role.

The successful candidate must be comfortable taking ownership of key processes, liaising with customers and suppliers and ensuring deadlines are met in a highly regulated industry.



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