Senior Executive Administrator

1 week ago

Galway, Galway, Ireland beBeeAdministrative Full time €45,000 - €55,000
Job Description

An executive assistant role has become available for a 4-month contract in the pharmaceutical sector. The ideal candidate will have exceptional communication skills and the ability to handle a wide range of executive and administrative responsibilities with utmost professionalism.

This is a fantastic opportunity to work in a fast-paced environment and contribute to the success of our client's business.

Responsibilities:
  • Manage the MD's calendar, appointments, meetings, and travel arrangements.
  • Prepare agendas, presentations, and documentation for internal and external meetings.
  • Coordinate and manage communication on behalf of the MD with internal departments, stakeholders, and external partners.
  • Draft, review, and manage high-level correspondence and reports.
  • Screen and prioritize emails, phone calls, and requests.
  • Attend Senior Leadership Team meetings, take minutes, and follow up on action items.
  • Organize complex international and domestic travel, including visas, accommodations, and itineraries.
  • Assist in the planning and execution of corporate events, conferences, and board meetings.
Requirements

The successful candidate will possess:

  • Proven experience (5+ years) as an Executive Assistant or Personal Assistant at the C-suite level.
  • Qualification in Administration.
  • Excellent written and verbal communication skills.
  • Strong organizational, time management, and problem-solving skills.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and under pressure in a fast-paced environment.

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