Administrative Support Specialist

2 weeks ago

Galway, Galway, Ireland beBeeAdministration Full time €35,000 - €50,000

Job Title: Administrative Support Specialist

We are seeking an experienced Administrative Support Specialist to join our HR team. The successful candidate will provide administrative support across all key areas of the HR function, ensuring accurate and up-to-date documentation.


Key Responsibilities:
  1. Provide general administrative support to the HR team, coordinating training functions and responding to HR issues.
  2. Assist in the recruitment process, including advertising roles, arranging interviews, and communicating with candidates.
  3. Support the on-boarding process, drafting contracts, collating new starter information, and liaising with payroll.
  4. Coordinate probationary review meetings and ensure all relevant documentation is completed.
  5. Maintain accurate filing systems for all HR documentation.
  6. Provide day-to-day support to Line Managers and Employees on general HR-related queries.
  7. Coordinate benefits programmes, including bike to work schemes and pension schemes.
  8. Conduct exit interviews and assist with administration in investigation processes.
  9. Manage and coordinate the HR System, generating reports from the system.
  10. Process weekly and monthly payroll and submit reports to the finance department.
  11. Coordinate and manage mandatory training, including Manual Handling and First Aid training.

Requirements:
  1. Third-level degree in HR/Training & Development or equivalent qualifications.
  2. Minimum 1-2 years' post-qualification experience in a busy HR function environment.
  3. Excellent communication and interpersonal skills.
  4. Strong time management skills, planning, organizing, and prioritizing workload.
  5. High level of proficiency in IT, including MS Office.

  • Administrative Support Specialist

    2 weeks ago

    Galway, Galway, Ireland beBeeExecutive Full time €51,000 - €63,000

    Executive Assistant PositionWe are seeking a highly skilled Executive Assistant to provide top-level support to our President.This key role involves managing the President's schedule, preparing materials for meetings, and responding to emails directed to the Office of the President.The successful candidate will be responsible for drafting high-quality...

  • Administrative Support Professional

    2 weeks ago

    Galway, Galway, Ireland beBeeClinical Full time €40,000 - €60,000

    Clinical Research Administration Assistant is required for a medical devices company.This role supports all pre-clinical and clinical activities, helping to plan, coordinate, and deliver studies effectively.Key Responsibilities:Perform general administrative tasks, including document management.Prepare and maintain accurate records and reports.Support...

  • Administrative Support Professional

    24 hours ago

    Galway, Galway, Ireland beBeeAdministration Part time €28,000 - €47,000

    Job Title: Administrative Support Professional">The ideal candidate for this role will possess a strong background in administration and be proficient in MS Office and social media platforms.Key Responsibilities:

  • Customer Support Specialist

    2 weeks ago

    Galway, Galway, Ireland Cpl Full time

    Customer Support Specialist | German SpeakingCustomer Support Specialist | German Speaking2 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Customer Support Specialist – German SpeakerLocation: Galway, Ireland (Parkmore East Business Park)Employment Type: Full-time, PermanentA globally renowned...

  • Support Administrator Role

    16 hours ago

    Galway, Galway, Ireland beBeeAdministration Full time

    Receptionist AdministratorThis position involves managing a busy front office reception desk, overseeing the organization of a diary system and creating appointments for agents. The ideal candidate will have experience in filing management, creating updating and maintaining both hard and soft copies.The Receptionist Administrator will be responsible for...

  • Financial Administrator

    12 hours ago

    Galway, Galway, Ireland beBeePayroll Full time €40,000 - €60,000

    The Role: Experienced Financial AdministratorProcess daily, weekly, and monthly financial transactions for a portfolio of clients across multiple sectors.Prepare and submit financial reports and bank reconciliations.Input and manage financial data using accounting software (Surf, Sage, Quick Books, Xero).Process payroll for clients using Thesaurus or Bright...

  • IT Technical Support Specialist

    2 weeks ago

    Galway, Galway, Ireland beBeeExpert Full time €60,000 - €80,000

    Job DescriptionWe are seeking a skilled IT/Technical Support Specialist to join our team. As part of our expansion, we are currently looking for a motivated professional to take ownership of day-to-day IT operations and infrastructure across our sites and cloud environments.This is a hands-on, high-impact position responsible for ensuring that our systems,...

  • Support Specialist

    16 hours ago

    Galway, Galway, Ireland beBeeCare Full time

    Job OpportunityWe are seeking experienced Support Specialists to join our team in providing person-centered care services to individuals with disabilities. The successful candidate will have a strong passion for delivering high-quality support and making a positive impact on people's lives.The role of the Support Specialist is multifaceted and requires...

  • Administrator Executive

    7 days ago

    Galway, Galway, Ireland Cpl Full time

    Our Client, an Educational Institution is looking to hire an Administrator Executive on a temporary Full-Time contract.Role Summary:The post holder will deliver high-level, professional, and efficient executive support to the President, managing a wide range of administrative responsibilities. Key duties include:Managing the President's diary and scheduling...

  • Finance Administrator

    4 weeks ago

    Galway, Galway, Ireland Cpl Full time

    I am currently working on behalf of a client to recruit for a Finance Administrator to join their team in East Galway on a fixed term contract until November 2026. This is a great opportunity for someone with strong finance administration and supervisory experience, particularly in payroll, reporting, and managing a small team.The successful candidate will...