Administrative Project Support Specialist

2 weeks ago

Dublin, Dublin City, Ireland beBeeProjectCoordinator Full time €57,751 - €72,999
Project Coordinator Role

We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator. This is a part-time position that will work closely with the project team to ensure smooth project implementation and support progress tracking against deliverables.

Job Description:

The appointee will work closely with the project team to coordinate all aspects of project delivery, including financial reporting, procurement, compliance, and documentation. They will be responsible for collating all documentation necessary for quarterly financial reporting to the Lead Partner and to the EU controlling body for cross-border projects.

The successful candidate will provide comprehensive administrative support, including scheduling meetings, preparing reports, managing documentation, and maintaining project records. They will also work closely with the Lead Partner to ensure reporting compliance and network with other partners in regard to tasks arising.

Key Responsibilities:
  • Provide support to project staff in managing PEACE PLUS/SEUPB funded research projects and programmes.
  • Ensure SEUPB funded project management complies with all administrative and financial reporting requirements through full project lifecycle.
  • Support procurement of, including necessary capital equipment, and works and services to meet project deliverables.
  • Prepare and collate all documentation for quarterly financial reporting to Lead Partner and to SEUPB.
  • Prepare and collate monthly and any other required reports for Lead Partner and for submission to EU.
  • Collate and process claims for the FLOW project via the JEMS online portal.
  • Liaise with First Level Control verification bodies as required.
  • Preparation of tenders, evaluation of tender bids, follow up contracting and purchase system process, including from tender to PO to final payment. Retaining detailed paper and digital trail regarding all stages of the purchasing process in respect of approved instream and riparian actions.
Required Skills and Qualifications:
  • A relevant Diploma or Degree or equivalent (NFQ Level 7).
  • Full driving licence valid in the state.
  • Strong administrative and organisational skills are essential.
  • Excellent interpersonal and teamwork skills.
  • Self-directed and able to work independently.
  • Excellent attention to detail with the ability to spot errors and question information received.
  • A strong expertise in IT skills (MS Suite) and record keeping is required.
Benefits:
  • Competitive salary scale for the position at the level of Higher Executive Officer as applies in Inland Fisheries Ireland.
  • Hybrid working policy allowing for flexibility in working arrangements.
Others:

This role is being offered a part-time post of 2.5 days per week. The duration of this contract will be until end December 2028. A cover letter and up-to-date Curriculum Vitae should be submitted via the website by 5:00 pm on Monday 15th of September 2025.

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