Senior Administrative Coordinator

22 hours ago

Cork, Cork, Ireland beBeeAdministrative Full time €45,000 - €60,000
Job Title:

Senior Administrative Coordinator

Key Responsibilities:
  • Calendar and Diary Management: Effectively manage complex calendars, coordinate scheduling, and ensure alignment of priorities.
  • Travel Arrangements: Organize domestic and international travel itineraries, prepare detailed plans, and process travel claims accurately.
  • Meeting Coordination: Arrange internal and external meetings, prepare agendas, record minutes, and follow up on action items.
  • Presentation Support: Draft, edit, and prepare high-quality presentations and executive-level materials.
  • Email and Correspondence: Monitor, prioritize, and manage incoming communications with professionalism and discretion.
  • Systems and Processes: Manage purchase orders and ensure accurate use of corporate systems.
  • Stakeholder Engagement: Act as a professional point of contact for senior stakeholders, handling sensitive information confidentially.
Required Skills and Qualifications:
  • Proven Experience: Proven experience supporting senior leadership as an Executive Assistant, Personal Assistant, or similar role.
  • Organizational Skills: Strong organizational and time-management skills with the ability to prioritize and multitask effectively.
  • Communication Skills: Excellent written and verbal communication skills with strong attention to detail.
  • Technical Skills: Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and experience with corporate systems.
  • Interpersonal Skills: Ability to demonstrate discretion, confidentiality, and professionalism when handling sensitive matters, with strong interpersonal skills to build trusted relationships.
Benefits:

This role offers the opportunity to work in a dynamic environment, supporting senior leaders and contributing to the organization's success.

Others:

Additional responsibilities may include managing schedules, coordinating travel, and preparing documents. If you are a highly organized and skilled individual looking for a challenging role, this position may be suitable for you.

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