Front Office Medical Support

2 weeks ago


Belfast, Ireland beBeeMedical Full time €24,500 - €26,500
Medical Front Office Assistant

We are seeking a skilled and friendly Medical Front Office Assistant to join our team.

  • This is an exciting opportunity for someone who enjoys working in a dynamic environment, managing front desk operations, welcoming patients, scheduling appointments, and ensuring smooth communication between patients and our medical team.

The ideal candidate will play a crucial role in managing patient flow, scheduling appointments, welcoming patients, and ensuring smooth communication. This position requires strong communication skills, organisation, and the ability to multi-task in a fast-paced environment.

Key Responsibilities:
  • Welcome and assist patients upon arrival at our facility
  • Handle phone calls and respond to enquiries promptly and professionally
  • Schedule and confirm patient appointments accurately and on time
  • Monitor waiting times and keep patients informed while they wait
  • Collaborate with medical staff to optimise patient flow and service delivery
  • Process patient payments accurately and address billing enquiries

Secondary Responsibilities:

  • Assist with inventory checks and ordering of supplies
  • Support day-to-day clinic operations, assisting colleagues when needed to ensure smooth operation
  • Contribute to basic reporting tasks, such as compiling appointment stats or patient feedback
Essential Criteria:
  • GCSE Maths and English (or equivalent)
  • Proven experience as a receptionist or in a similar role, ideally within a medical environment
  • Exceptional communication skills and a strong ability to connect with people
  • Familiarity with office software and medical record systems
  • Outstanding organisational skills with a keen eye for detail
  • Ability to multi-task and thrive in a fast-paced environment


  • Belfast, Ireland beBeeMedicalReceptionist Full time €26,000 - €35,000

    We are seeking a friendly and organized Medical Receptionist to join our dynamic team. The ideal candidate will play a crucial role in managing front desk operations, welcoming patients, scheduling appointments, and ensuring smooth communication between patients and our medical team.Primary Responsibilities:Greet and assist patients upon arrival at the...


  • Belfast, Ireland beBeeCoordinator Full time €23,765 - €25,765

    We are seeking a skilled Office Coordinator to join our team.This role is responsible for ensuring the office environment is welcoming, efficient and always running smoothly. Act as the first point of contact for all visitors, creating a professional and welcoming atmosphere.Manage meeting rooms, event logistics, catering and AV setup to ensure everything...


  • Belfast, Ireland beBeeOffice Full time €38,565 - €38,655

    Workplace Administrator OpportunityThis role offers a unique chance to become an integral part of our office environment as a Workplace Administrator. As the primary point of contact, you will be responsible for maintaining a professional and welcoming atmosphere.Key Responsibilities:Ensure seamless event logistics, meeting room management, catering, and AV...


  • Belfast, Ireland beBeeCommunication Full time £25,000 - £27,565

    Office Support Specialist RoleThis is a client-facing position in the Belfast office. As an Office Support Specialist, you will be responsible for ensuring the office environment is welcoming and efficient.Key Responsibilities:Act as the first point of contact for all visitors.Manage meeting rooms, event logistics, catering, and AV setup.Oversee incoming and...

  • Office Coordinator

    1 week ago


    Belfast, Ireland beBeeAdministrative Full time €24,665 - €40,790

    Job OverviewWe are seeking a highly organized and proactive individual to fill this crucial front-of-house coordination role.This position requires excellent communication, administrative, and organizational skills to ensure seamless day-to-day operations.Act as the initial point of contact for all visitors, creating a professional and welcoming...


  • Belfast, Ireland Northern Ireland Office Full time

    Details Reference number 423828 Salary £29,303 - £35,564 The national salary range is £29,303 - £31,061, London salary range is £33,551 - £35,564.Your salary will be dependent on your base location A Civil Service Pension with an employer contribution of 28.97% GBP Job grade Executive Officer EO Contract type Fixed term Loan Length of employment For a...


  • Belfast, Ireland beBeeQualitySupport Full time €28,000 - €36,000

    We are seeking a diligent and detail-oriented individual to join our team as a Medical Lab Quality Support Specialist.About the RoleAs a Medical Lab Quality Support Specialist, you will be responsible for providing high-level administrative support to the Microbiology team.You will assist in maintaining quality documentation and records, ensuring compliance...


  • Belfast, Ireland beBeeSecretary Full time €38,343 - €42,193

    Job OpportunityWe are seeking a highly skilled and organized Medical Secretary to join our team on a temporary basis.The successful candidate will be responsible for providing administrative support in a fast-paced healthcare setting, answering telephone calls, scheduling appointments and managing staff diaries.This is an excellent opportunity for a...


  • Belfast, Ireland beBeeFunding Full time €50,000 - €60,000

    We are seeking an exceptional Funding Officer to join our passionate and friendly team in Northern Ireland.Key Responsibilities:Assessing funding applications across various programsManaging a caseload of grants, including liaising with grant holders, visiting projects, identifying and managing risks, and supporting organizations to deliver and evaluate...


  • Belfast, Ireland beBeeSecretary Full time €25,000 - €30,000

    Job Brief:This is a temporary contract to cover a period of sickness for approximately 4 weeks. We are seeking an efficient and skilled individual to fill this role.Key Responsibilities:Accurately and efficiently complete digital dictation and typing assignments.Maintain and update our case management system with relevant documents and information.Prepare...