Support Staff Member with Reception Responsibilities

3 days ago


Dublin, Dublin City, Ireland September Consulting Ltd Full time
International Organisation Seeking Administrative Support Professional

We are an international organisation seeking a highly skilled Office Operations Coordinator to join our team at September Consulting Ltd. As a key member of our organisation, you will be responsible for managing daily office operations and providing exceptional service to both internal and external stakeholders.

Key Responsibilities
  1. Operational Management: Manage reception, visitor access, office supplies, and desk reservation systems to ensure seamless day-to-day operations.
  2. Courier and Post Services: Coordinate post, courier, and onsite catering services to support the smooth functioning of our office.
  3. Facility Maintenance: Oversee office maintenance, supplier liaison, and general facility needs to ensure our workspace remains efficient and safe.
  4. Health and Safety Initiatives: Assist with health, safety, and well-being initiatives, such as training coordination and first aid kit checks, to maintain a healthy work environment.
  5. Emergency Preparedness: Maintain fire registers and perform routine emergency exit checks to ensure compliance with regulatory requirements.
  6. Procurement and Vendor Management: Handle procurement and vendor management as the SAP requisitioner, ensuring compliance with company purchasing policies.
  7. New Employee Onboarding: Provide onboarding support for new employees, including office orientation and induction scheduling, to facilitate their integration into our team.
  8. Administrative Tasks: Assist with various administrative tasks to support the P&C function, contributing to the overall efficiency of our organisation.
Requirements
  • Qualifications: Minimum 3 years' experience in a receptionist, administrative, or office support role.
  • Language: Fluent English and a Leaving Certificate or equivalent qualification.
  • Organisational Skills: Strong organisational and multitasking abilities to manage multiple tasks efficiently.
  • Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint); SAP experience is an advantage.
  • Communication Skills: Excellent communication and problem-solving skills to effectively interact with stakeholders.
  • Adaptability: A proactive, adaptable approach to handling multiple tasks efficiently in a fast-paced environment.

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