Administrative Coordinator

2 days ago

Dublin, Dublin City, Ireland beBeeProjectAdministrator Full time €45,000 - €55,000
About the Role

We are seeking a highly skilled Project Administrator to support our Projects teams in delivering project administration and document management across multiple sites.

This is an exciting opportunity for someone with experience in administration, documentation management, and compliance. As part of the team, you will provide administrative and clerical assistance, manage project templates, workflows, and directories, track document reviews, and coordinate project-related activities.

  • Support our teams on project delivery in relation to document control and project administration across our systems and various sites.
  • Manage the classification, indexing, archiving, and retrieval of documentation within SharePoint project folders
  • Manage the setup and maintenance of project templates, workflows, and the directory
  • Track document reviews and supporting users with timely reporting and issue resolution.
  • Main point of contact in relation to Document Register/MIDP is current and meets quality requirements
  • Support our project teams in using Electronic Document Management Systems (EDMS) and BIM platforms in an effective manner
  • Support internal reporting and documentation management
  • Assist with general office issues such as managing expenses, meeting coordination, travel and accommodation bookings etc

This role requires a proactive approach to ensure seamless project delivery while maintaining accurate records and ensuring compliance.

If you have a strong background in administration and excellent communication skills, we would like to hear from you.

Key Requirements
  • 5 years plus in a professional environment with a strong background in administration.
  • Strong multi-tasking and prioritisation skills.
  • Have very good Administration skills with attention to detail
  • Excellent communication and interpersonal skills
  • Ability to work on own initiative
  • Strong computer MS Office skills (PP, Word, Excel, etc.) and systems experience such as SharePoint, Aconex.
  • Have experience with managing Document Registers, MIDPs, and supporting BIM documentation workflows
  • Have experience with Electronic Document Management Systems (EDMS) and enforcing document control protocols
About PM Group

As an employee-owned company, we are inclusive, committed and driven. We are committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process.

Referrals increase your chances of interviewing at PM Group by 2x.

  • Administrative Coordinator

    5 days ago

    Dublin, Dublin City, Ireland beBeeBid Full time €40,000 - €60,000

    Bid Administrator Job DescriptionThe role of a Bid Administrator involves managing the administrative aspects of the bidding process, ensuring version control of all bid materials, and supporting compliance checks.Monitoring etenders portal notifications, collating and formatting bid documents, maintaining CV and project case study databases, and managing...

  • Temporary Administrative Coordinator

    5 days ago

    Dublin, Dublin City, Ireland beBeeAdmin Full time €37,919 - €61,216

    We are seeking an Administrative Coordinator to join our team on a temporary basis. The ideal candidate will have strong organizational and communication skills, with experience in administrative or coordination roles.">Key Responsibilities: Assist in the planning and coordination of upcoming events Provide high-quality support to the team Liaise with...

  • Senior Administrative Coordinator

    5 days ago

    Dublin, Dublin City, Ireland beBeeADMINISTRATIVE Full time €46,555 - €64,318

    Job TitleSenior Administrative CoordinatorAbout the RoleWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team. This is an exceptional opportunity for a talented individual to make a significant impact in a fast-paced environment.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support...

  • Administrative Coordinator

    3 days ago

    Dublin, Dublin City, Ireland beBeeSecretary Full time €35,000 - €55,000

    Legal Secretary/Executive RoleA Legal Secretary/Executive is required to join a growing law firm. The successful candidate will be responsible for providing administrative support and ensuring the smooth operation of the office.Key Responsibilities:Secretarial Duties: Providing high-quality secretarial services, including dictation typing, document...

  • Senior Administrative Coordinator

    5 days ago

    Dublin, Dublin City, Ireland beBeeProjectManagement Full time €26 - €28

    Job Title: Project AdministratorThe role involves working as a key team member, collaborating with specialists and experts from diverse disciplines as required.Key responsibilities include monitoring, evaluating, developing and controlling information output from the commission team, encompassing all reports and briefing notes. Duties also involve...

  • Administrative Coordinator

    1 day ago

    Dublin, Dublin City, Ireland beBeeLegal Full time €45,000 - €60,000

    Job DescriptionWe are seeking an experienced Legal Secretary to join our Commercial Litigation team. As a key member of the team, you will be responsible for providing high-level administrative and secretarial support, including handling phone calls, managing emails, and travel.Additionally, you will assist with the preparation of basic legal documents and...

  • Administrative Coordinator

    18 hours ago

    Dublin, Dublin City, Ireland beBeeProject Full time €45,000 - €55,000

    Job DescriptionWe are seeking a highly skilled and organized Project Administrator/Document Controller to join our team. This role will be responsible for providing administrative support to the project team, ensuring the smooth operation of projects from inception to completion.The successful candidate will have excellent communication skills, both written...

  • Administrative Operations Coordinator

    2 days ago

    Dublin, Dublin City, Ireland beBeeFacilities Full time €63,000 - €75,000

    We are seeking a highly skilled Facilities Coordinator to join our team.The successful candidate will provide administrative support to our facilities management team, ensuring the smooth running of our operations.Key Responsibilities:Administrative Support:Provide administrative support to the onsite facilities management teamMaintain log books and...

  • Senior Administrative Coordinator

    2 days ago

    Dublin, Dublin City, Ireland beBeeAdministration Full time €40,000 - €42,000

    We are seeking a Senior Administration Assistant to deliver administrative support in our office. This role requires excellent PC skills, including advanced knowledge of Microsoft Office Suite.Key Responsibilities:Interact with customers dailyWork closely with management to provide overall administration supportDevelop high-quality spreadsheets and reports...

  • Chief Administrative Coordinator

    3 days ago

    Dublin, Dublin City, Ireland beBeeExecutive Full time €59,000 - €87,000

    Job OverviewWe are seeking a highly organized and proactive professional to support one of our senior partners in managing complex travel schedules, coordinating meetings, and providing administrative assistance.