Dedicated Administrative Support Specialist

3 days ago

Dublin, Dublin City, Ireland beBeeProfessional Full time €45,000 - €55,000
Legal Secretary

A Legal Secretary is a vital role in any law firm, providing administrative support to Associates and Partners. The successful candidate will be responsible for ensuring that documentation and correspondence are produced to a high standard, on time and in accordance with the firm's style guidelines.

The ideal candidate will have excellent secretarial skills, strong attention to detail and the ability to work accurately under pressure. They will also possess excellent communication skills, both written and verbal, and be able to work effectively with all levels of the business.

Responsibilities:

  • Provide secretarial support to Associates and Partners, including preparation of documents and correspondence.
  • Assist with weekly time recording for Associates and Partners.
  • Draft narratives from Work-In-Progress Reports and compute figures.
  • Follow-up with relevant Associates and Partners to ensure all time is captured.
  • Process signed off bills with Accounts.
  • Prepare Transaction bills to clients' specifications.
  • Deal with telephone queries and handle them in a professional, courteous and prompt manner.
  • Organise travel arrangements.
  • Ensure electronic and hard copy filing is up to date.
  • Suggest improvements/amendments to systems and procedures.

Requirements:

  • 2+ years' experience as a Legal Secretary.
  • Strong Microsoft Office skills, particularly Word and Excel.
  • Excellent numerical skills and attention to detail.
  • A high degree of discretion and the ability to work with sensitive and confidential data.
  • Good time management skills, the ability to manage a busy workload and meet required deadlines.
  • Excellent interpersonal skills with the ability to communicate effectively in a professional manner with all levels of the business.
  • A positive attitude, the ability to take ownership and responsibility for the completion of tasks and the ability to take and demonstrate initiative.

Benefits:

  • Pension contributions.
  • Life assurance and income protection cover.
  • A great working environment.
  • A lively sports and social club.

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