Organisational Systems Specialist

3 days ago

Dublin, Dublin City, Ireland beBeeSystem Full time €45,447 - €63,721
Job Opportunity

We are a fast-paced, growing organisation with a vision to create a society where every autistic person is accepted as they are equal, valued, and respected.

Our values play a key role in everything we do at work. We work together and deliver services to the people we support and those we work alongside.

The Role: A System Development Manager who will report to the Director of Operations is being sought. The successful candidate will contribute significantly to developing and maintaining organisational systems.

Key Responsibilities:
  • Lead projects to develop, implement, and improve organisational systems, especially CRM.
  • Work closely with suppliers, developers, and internal teams to ensure systems meet organisational needs.
  • Create clear documentation, user guides, and training resources to support colleagues in using systems effectively.
  • Ensure all systems are accessible, inclusive, and adhere to universal design guidelines.
  • Plan and deliver system-related projects from design to completion.
  • Manage project timelines, budgets, risks, and stakeholder engagement.
  • Involve wider team members in design and testing to ensure solutions are people-centred.
  • Monitor progress against agreed milestones and report to the Director of Operations.
Operational Support
  • Oversee operational areas or projects delegated by the Director of Operations.
  • Support process improvements in administration, information management, and resource coordination.
  • Maintain accurate records across operational systems.
  • Support the preparation of reports for stakeholders.
  • Collaborate with the Governance & Compliance Team to ensure data protection, GDPR, and other compliance requirements are met.
Health and Safety
  • Work collaboratively with various teams to ensure Health and Safety Policies are implemented effectively.
  • Oversee risk assessments and ensure staff are aware of health and safety procedures.
Compliance Collaboration
  • Work with the Governance & Compliance Team to ensure operational processes align with organisational policies, regulatory requirements, and best practice.
  • Share operational data and system insights to support audits, reporting, and compliance monitoring.
  • Implement compliance recommendations within relevant operational areas.
People & Team Support
  • Support the Director of Operations with people management as required.
  • Contribute to a positive working culture.

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