Grade V

3 days ago

Dublin, Ireland Beaumont Hospital Full time

Overview Post Title: Grade V – Personal Assistant – Office of the Chief Operations Officer
Post Status: Permanent Contract
Department: Operations Office
Location: Beaumont Hospital, Dublin 9
Reports to: Strategy Implementation Support Manager – COO Office
Salary: Appointment will be made on the Grade V scale (€51,206 - €57,503, LSI1 €59,375, LSI2 €61,253) at a point in line with Government pay policy.

Hours of work: Full-time, 35 hours per week
Closing Date: 12.00 noon – 14th March 2025
Please note the hospital reserves the right to close the competition early should a substantial number of applicants be received.
Chief Operations Office The office of the Chief Operations Officer is a busy and fast-paced environment, supporting the daily operations of Beaumont Hospital and supporting initiatives from the Dublin North and North East Region.
The purpose of this role is to ensure that the Chief Operations Office is supported in any and all administrative duties and projects assigned to that office.

Position Summary The purpose of the role is to ensure that the Chief Operations Officer is supported administratively in the discharge of their duties.
Suitable candidates will require superb organisational skills, good problem-solving abilities, a high degree of flexibility, excellent communication skills as well as being an excellent all-round administrator.
The capacity to deal with multiple concurrent work streams in a confidential and professional manner is a key requirement.

The role involves working closely with the Chief Operations Officer and members of the wider hospital operations team including:
The Patient Flow Department Management Information Team Major Emergency Planning Team Directorate Business Managers Strategy Implementation Team Cancer Directorate Team There will be a requirement to prepare and circulate correspondence on behalf of the Chief Operations Officer, provide advice and assistance regarding corporate policies and procedures.
This is an exciting opportunity to play a key role in the smooth running of the Hospital's executive functions and to enhance knowledge and understanding of healthcare and general management.

Responsibilities Executive support to Chief Operations Officer will include: Provide a full range of secretarial and administration support, in respect of high-priority confidential matters, including: Typing emails & correspondence Mailbox / Diary Management Office Management Screening incoming calls and correspondence Preparation of Minutes, Actions and supporting Operational Meetings Follow up of actions on behalf of the Chief Operations Officer Prioritise work and bring relevant matters to attention to ensure timely follow through Acting as a focal point for contact and ensuring welcoming/supportive interface with stakeholders Managing Parliamentary Questions and Representations on behalf of the Hospital Co-ordinate and track ECC submissions, progress relevant requests to hire, and feedback to team Manage planned and unplanned leave records and reporting for staff who report directly to the Chief Operations Officer Provide cross cover for the Strategy Implementation Support Manager as required Compile and collate data for return to the Integrated Health Area group Personal Development In conjunction with line manager agree learning objectives designated to meet development goals to improve service Participate in quarterly performance meetings with line manager Qualifications Selection Criteria: Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.

1.
Professional Qualifications, Experience, etc.
(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.

Or
(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish.
Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.

Or
(iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction.

Or
(iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).

Note: Candidates must achieve a pass in Ordinary or Higher level papers.
A pass in a foundation level paper is not acceptable.
Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme.
The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and
(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.

2.
Age Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004).
A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.

3.
Health Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

4.
Character Candidates for and any person holding the office must be of good character.

Desirable: Office Management experience Experience of supporting a Senior Executive Extensive administrative experience Excellent communication skills Excellent knowledge of Microsoft Office Suite, including Outlook calendar Experience of minute taking Diary management experience Demonstrated ability to work in a highly pressurised environment A demonstrated record of supporting the delivery of change and experience of working collaboratively with multiple stakeholders An understanding of the confidential support required for a member of the Senior Management Team Experience of setting up or improving systems and procedures Excellent planning and organisational skills Strong inter-personal skills, flexible and open-minded Informal Enquiries ONLY to: Name: Sheena Cormican
Title: CEO Office
Email:
#J-18808-Ljbffr

  • Grade V Officer Clinical Administration

    1 week ago

    Dublin, Ireland St. Vincent's University Hospital SVHG St Vincents Holdings CLG Full time

    Job title/Grade: Grade V Officer Reports to: Grade VI Officer, Clinical Administration A panel is being formed to fill future Grade V posts within Clinical Administration Services as they arise Allocation of a successful candidate to a particular department will depend on service requirements. Role Summary/Purpose of the post: Roles and Responsibilities: The...

  • Grade V Officer Clinical Administration

    1 week ago

    Dublin, Dublin City, Ireland St. Vincent's University Hospital SVHG St Vincents Holdings CLG Full time

    Job title/Grade: Grade V Officer Reports to: Grade VI Officer, Clinical Administration A panel is being formed to fill future Grade V posts within Clinical Administration Services as they arise Allocation of a successful candidate to a particular department will depend on service requirements. Role Summary/Purpose of the post: Roles and Responsibilities: The...

  • Clerical Officer Grade V

    2 weeks ago

    Dublin, Dublin City, Ireland Cpl Healthcare Full time

    Press continue to see content specific to your location.United StatesClerical Officer Grade V - South DublinDublinEUR 40,000 - 60,000Brief Description of the Role:Oversight of a team of 4 admin staff who book appointments. The role involves ensuring appointments are booked appropriately and clinics are managed to meet capacity...

  • Nss202520 Grade V, Administrator, Bowelscreen

    22 hours ago

    Dublin, Dublin City, Ireland National Screening Service Full time

    bout us The National Screening Service (NSS) delivers four national population-based screening programmes – for cervical, breast and bowel screening and for detecting sight-threatening retinopathy in people with diabetes.Our programmes focus on looking for early signs of disease in healthy people, so that we can: detect health issues early help prevent...

  • Senior Administrator

    3 weeks ago

    Dublin, Ireland TN Ireland Full time

    Senior Administrator (Grade V - Part-Time), DublinClient:Location:Dublin, IrelandJob Category:OtherEU work permit required:YesJob Reference:cb06c31f9810Job Views:95Posted:05.02.2025Expiry Date:22.03.2025Job Description:Your new companyAs Grade V Administrator, you will join a professional team in a trade union organisation that is responsible for protecting...

  • 2025/33 Grade V Patient Accounts Permanent

    1 week ago

    Dublin, Ireland The Rotunda Hospital Full time

    INTERNAL & EXTERNAL COMPETITION Ref No: 2025/33 Grade V Patient Accounts Permanent & Full-Time (35 hours per week) Finance Department We are currently looking to hire a Grade V Officer to join our Finance team here in the Rotunda.The successful candidate will be working alongside a team of dedicated Finance professionals in a collaborative, collegial and...

  • 2025/34 Grade V Patient Accounts Permanent

    1 week ago

    Dublin, Ireland The Rotunda Hospital Full time

    INTERNAL & EXTERNAL COMPETITION Ref No: 2025/34 Grade V Patient Accounts Permanent & Full-Time (35 hours per week) Finance Department We are currently looking to hire a Grade V Officer to join our Finance team here in the Rotunda.The successful candidate will be working alongside a team of dedicated Finance professionals in a collaborative, collegial and...

  • 2025/34 Grade V Patient Accounts Permanent

    1 week ago

    Dublin, Dublin City, Ireland The Rotunda Hospital Full time

    INTERNAL & EXTERNAL COMPETITION Ref No: 2025/34 Grade V Patient Accounts Permanent & Full-Time (35 hours per week) Finance Department We are currently looking to hire a Grade V Officer to join our Finance team here in the Rotunda.The successful candidate will be working alongside a team of dedicated Finance professionals in a collaborative, collegial and...

  • 2025/33 Grade V Patient Accounts Permanent

    2 weeks ago

    County Dublin, Ireland The Rotunda Hospital Full time

    INTERNAL & EXTERNAL COMPETITION Ref No: 2025/33 Grade V Patient Accounts Permanent & Full-Time (35 hours per week) Finance Department We are currently looking to hire a Grade V Officer to join our Finance team here in the Rotunda.The successful candidate will be working alongside a team of dedicated Finance professionals in a collaborative, collegial and...

  • Grade V Governance Officer

    3 weeks ago

    Dublin, Ireland Lex Consultancy Full time

    Temporary role – duration 6-12 monthsPart-time hours – 17.5 hours per week across 2.5 daysPublic sector governance experience / knowledge is essential for candidates applying to this role.Dublin 8 location, hybrid working is offered once successful training has been completed.Grade V - €50,207 - €60,050 full time, (pro rata €25,103.50 - €30,025),...

  • E-Hub Lead

    3 days ago

    Dublin, Ireland Daughters Of Charity Service Full time

    DescriptionJOB ADVERTISEMENTAPPLICATIONS ARE INVITED FOR THE FOLLOWING POSITION:Avista E-Hub Lead - GRADE V PERMANENT PART TIME CONTRACT (25 Hours per Week)CENTRAL MANAGEMENT, ST VINCENT'S CENTRE, NAVAN ROAD, DUBLIN Salary: €50,202 - €60,052*(*LSI)*Salary subject to Relevant Public Sector Experience and pro-rated for hours of work.Req:27643 Avista is a...

  • Electronic Health Record

    3 days ago

    Dublin, Ireland Oasis Group Full time

    Electronic Health Record (EHR) Principal Trainer (Grade V)Dublin, IrelandSpecial Purpose, Full timeWho We Are(CHI) is leading on the clinical and operational transformation of acute paediatric healthcare and consists of hospitals at Crumlin, Temple Street and Tallaght as well as an Urgent Care Centre at Connolly hospital in Blanchardstown.Skills and...

  • E-Hub Lead

    3 days ago

    Dublin, Ireland Daughters of Charity Service Full time

    Description JOB ADVERTISEMENT APPLICATIONS ARE INVITED FOR THE FOLLOWING POSITION: Avista E-Hub Lead - GRADE V  PERMANENT PART TIME CONTRACT (25 Hours per Week) CENTRAL MANAGEMENT, ST VINCENT’S CENTRE, NAVAN ROAD, DUBLIN Salary: €50,202 - €60,052*(*LSI) *Salary subject to Relevant Public Sector Experience and pro-rated for hours of work. ...

  • Grade V

    3 days ago

    Dublin, Ireland Beaumont Hospital Full time

    OverviewPost Title: Grade V – Personal Assistant – Office of the Chief Operations OfficerPost Status: Permanent ContractDepartment: Operations OfficeLocation: Beaumont Hospital, Dublin 9Reports to: Strategy Implementation Support Manager – COO OfficeSalary: Appointment will be made on the Grade V scale (€51,206 - €57,503, LSI1 €59,375, LSI2...

  • E-Hub Lead

    3 days ago

    Dublin, Ireland Avista Full time

    JOB ADVERTISEMENTAPPLICATIONS ARE INVITED FOR THE FOLLOWING POSITION:Avista E-Hub Lead - GRADE V PERMANENT PART TIME CONTRACT (25 Hours per Week)CENTRAL MANAGEMENT, ST VINCENT'S CENTRE, NAVAN ROAD, DUBLIN Salary: €50,202 - €60,052*(*LSI)*Salary subject to Relevant Public Sector Experience and pro-rated for hours of work.Req:27643 Avista is a progressive...

  • Electronic Health Record

    2 weeks ago

    Dublin, Ireland OASIS Group Full time

    Electronic Health Record (EHR) Principal Trainer (Grade V) - Dublin, Ireland - Special Purpose, Full time Who We Are (CHI) is leading on the clinical and operational transformation of acute paediatric healthcare and consists of hospitals at Crumlin, Temple Street and Tallaght as well as an Urgent Care Centre at Connolly hospital in Blanchardstown. Skills...

  • Executive Assistant – Director Of Human Resources Office – Grade V

    3 days ago

    Dublin, Ireland Beaumont Hospital Full time

    OverviewExecutive Assistant – Director of Human Resources Office – Grade V Directorate: Human ResourcesLocation: Beaumont Hospital, Dublin 9 & Affiliated SitesReports to: Director of Human Resources, Deputy Director of Human ResourcesAccountable to: Director of Human ResourcesSalary: Appointment will be made on Grade V salary scale (€51,206 –...

  • Finance Assistant

    3 days ago

    Dublin, Ireland Saint John of God Community Services Clg Full time

    Saint John of God Community Services clg is a Section 38 Agency providing services funded by the Health Service Executive to children and adults with intellectual disability and children, adolescents, and adults with mental ill health. As part of Saint John of God Hospitaller Group, it supportsapproximately8,000 children and adults annually with over 3,000...

  • Nss202435 Grade V, Staff Officer, Diabetic Retinascreen

    3 days ago

    Dublin, Ireland Oasis Group Full time

    NSS202435 Grade V, Staff Officer, Diabetic RetinaScreenDublin, IrelandFull time, PermanentWho We AreThe National Screening Service (NSS) was established by the Minister for Health and Children in January 2007.It was formed in response to a national cancer strategy which advocated for a comprehensive cancer control programme.Today, the NSS is part of the...

  • Clerical Officer Grade Iv

    3 days ago

    Dublin, Ireland Beaumont Hospital Full time

    OverviewPost Title: Grade IV Clerical Officer - Social Work DepartmentPost Status: Permanent Full TimeDepartment: Department Of Medical Social WorkLocation: Beaumont Hospital, Dublin 9Reports to: Grade V Social Work Department ManagerSalary: Appointment will be made on Grade IV Officer Scale (€34,256 - €50,202, €53,304 LSI) at a point in line with...