Front Office Administrator

Job DescriptionWhat is the opportunity?
We have an exciting opportunity for a Front Office Administrator to join our Dublin office.
The purpose of this role is to provide effective administrative support with Client events both inhouse and at external venues, monitoring various Brewin Dolphin info mailboxes and other ad-hoc administrative tasks.This is a full-time role that requires you to attend the office 5 days per week during business hours from Monday to Friday.
This role may occasionally require work outside of normal business hours to facilitate client events.What will you do?
Distribution of internal and external posts and communications.Administrative duties - Filing/scanning/archiving documentation.Preparing Mail Merge Letters, electronic filing requests and data entry.Assisting with Client events both inhouse and at external venues which may be outside of office hours from time to time.Monitoring of the various Brewin Dolphin info mailboxes and directing mails to the appropriate channels.Responsibility as designated Fire Warden and First Aider.Demonstrate and encourage continuous improvement and innovative thinking; identify and correct shortfalls in performance levels.General office facilities duties – ensuring kitchen supplies and stationary supplies are fully stocked etc.Front of House duties to include:Handling telephone enquiries and ensuring they are dealt with effectively.Dealing with the outgoing post- franking/DHL/ Courier.Coordinating Meeting Room Bookings.Building access cards.Organising lunch for inhouse meeting.This list is not exclusive, and you may be requested to carry out additional duties to those above.What do you need to succeed?
Must-haveProven experience in a similar role, ideally within the financial services industry.Relevant business administration/support qualifications.Proven administration competence, excellent attention to detail.Ability to work on own initiative and as a team memberGood communication, organisational and interpersonal skillsNice-to-haveExisting knowledge of RBC Brewin Dolphin values and culture.What is in it for you?
We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper.
We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation.Leaders who support your development through coaching and managing opportunities.Opportunities to work with the best in the field.Ability to make a difference and lasting impact.Work in a dynamic, collaborative, progressive, and high-performing team.A world-class training program in financial services.Agency Notice RBC Group does not accept agency resumés.
Please do not forward resumés to our employees, nor any other company location.
RBC Group only pay fees to agencies where they have entered into a prior agreement to do so and in any event do not pay fees related to unsolicited resumés.
Please contact the Recruitment function for additional details.
#RBCBDJob SkillsCommunication, Critical Thinking, Customer Service Management, Decision Making, Detail-Oriented, Group Problem Solving, Interpersonal Relationship Management, Operational Delivery, Time Management, Trust Operations ManagementAdditional Job DetailsAddress:1 SHELBOURNE ROAD:DUBLINCity:DublinCountry:IrelandWork hours/week:40Employment Type:Full timePlatform:WEALTH MANAGEMENTJob Type:RegularPay Type:SalariedPosted Date: Application Deadline: Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date aboveInclusion and Equal Opportunity EmploymentAt RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world.
Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities.
RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.Join our Talent CommunityStay in-the-know about great career opportunities at RBC.
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