Executive Assistant

1 month ago

Dublin, Ireland The Stepstone Group Full time

Job Description

Job title: Executive Assistant (Family Leave Contract)

The Commercial Organization is tasked with driving The Stepstone Group’s growth and transformation through global systems, global commercial products and proactive management of our job marketplace worldwide.

The department is growing with a diverse spread of international talent spread across Ireland, UK, Germany, El Salvador, Poland and Belgium. Our core teams are made up of experts in the fields in Product Managers, Monetization Specialists, Marketplace Managers, Project Managers, Engineers, Developers, Scrum Masters, Business Analysts, Data Analysts, CX specialists and many more.

In Dublin, along with our StepStone partners, we have a central commercial office where the Managing Director and CFO is based, along with supporting functions such as Finance, HR, and Marketing. 

Within this emerging team there is a dynamic and entrepreneurial spirit, where all employees are very engaged and involved in making this division a truly global asset for the Stepstone wide business operations.

Reporting directly to the Managing Director for Atlantic Local Markets the person will play a pivotal central role in supporting the running of the Commercial team.

EA Aspects of role:

Providing day to day business, operational and administrative assistance to the Managing Director and CFO. 

Drafting of correspondence for all key stakeholders where necessary. 

Play key role in prioritization of and planning working activities of Managing Director and CFO. 

Assistance in compiling reports and presentations. 

Attending and contributing to weekly leadership meetings in a supportive capacity i.e. taking notes and actions, circulating to attendees following up on actions assigned 

Organizing and scheduling of meetings and diary management. 

Maintaining comprehensive and organized records. 

Handling highly confidential documentation and information with discretion. 

Responsible for complex travel arrangements for executives and direct reports. 

Event management - i.e. Team Onsite Days, Team Dinners. 

Work in a pro-active manner, anticipating the needs and requirements of the Managing director, CFO and Leadership team. 

Qualifications

Person Specification: 

Third Level Qualification in a business-related function is desirable but not essential. 

EA experience is an advantage but not essential.

3+ Years Administration experience is required. 

Experience working as a business professional in fields such as Finance, Marketing, or HR is desirable. 

Person will ideally have: 

Commercial acumen and ambition. 

Natural ability to work with and build relationships with senior leaders and executive assistants. 

An ability to multi-task and work on own initiative.

High levels of customer service and professionalism in all areas of work. 

Excellent attention to detail, and problem-solving skills. 

Ability to work in a fast-paced environment. 

Highly organised, adaptive, efficient and flexible. 

Additional Information

What we offer, why join us?

What this role offers you: 

Excellent opportunity to strengthen your EA experience and skillset with a large well-recognised international brand. 

Superb office, Waterways House, Grand Canal, Dublin 2. Minutes’ walk from train station 

Supports a healthy work-life balance, with a hybrid work model. [x3 days Onsite required] 

Annual leave days 

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